Maintenance and Repairs for Exhaust & Ventilating Fans for HIDOE

The Hawaii State Department of Education is soliciting bids for recurring maintenance and repair services for exhaust and ventilating fans at facilities on the Island of Oahu under IFB D27-059, with bids due September 29, 2026 at 4:30 p.m. Hawaii Standard Time through the State of Hawaii eProcurement System (HIePRO).

Contractors must hold a current valid Hawaii Contractor C-52 license and demonstrate a minimum of five years of experience in exhaust and ventilating fan maintenance and repairs. Contractors must maintain an office and service facility on Oahu and assign at least six qualified HVAC certified Journeyman Technicians with minimum five years of field experience. Commercial general liability insurance of $2 million aggregate and $1 million per occurrence, and automobile liability insurance of $1 million per accident, are required.

The scope encompasses semi-annual maintenance and repair services for rooftop-mounted fans, kitchen exhaust fans, air curtains, high-access gym exhaust fans, equipment room fans, machine room fans, and bathroom exhaust fans across Department of Education schools and offices. Services include cleaning fan wheels and housings, washing intake and exhaust grilles, lubricating motors and bearings, checking belt wear and tension, replacing air filters, inspecting dampers and electrical connections, and sealing roof leaks. The bid structure includes an annual price for recurring maintenance (Item 1) and an hourly labor rate for authorized extra work and as-needed services (Item 2). Replaced mechanical parts and components are compensated separately at supplier invoice price plus a markup not exceeding thirty percent. All labor, materials, parts, tools, lubricants, refrigerant, equipment, and transportation must be included in the bid price.

The contract runs January 1, 2027 through December 31, 2027, with an option to extend for up to three additional twelve-month periods upon mutual written agreement. The minimum prevailing wage rate for comparable State positions is $36.40 per hour as of July 1, 2026. Award will be made within sixty calendar days after bid closure to the responsive, responsible offeror submitting the lowest total bid price. Offerors are encouraged to conduct site inspections during normal business hours (8:00 a.m. to 3:00 p.m., Monday through Friday, excluding state holidays) prior to submission. Offerors must submit Exhibit A documentation within three working days of state request, including designated points of contact and at least three professional references from companies or government agencies (excluding the Hawaii State Department of Education).