IFB D27 059 Addendum A.pdf

This Addendum A to Invitation for Bids (IFB D27-059) is issued by the Hawaii State Department of Education, Procurement and Contracts Branch, to clarify requirements for recurring maintenance and repair services for exhaust and ventilating fans at facilities on the Island of Oahu. The addendum confirms that all recurring maintenance tasks must be performed on a semi-annual basis, as referenced in IFB Specifications Section 2.4. The contract period runs from January 1, 2027 through December 31, 2027, with options to extend for up to three additional twelve-month periods upon mutual written agreement. Bids are due September 29, 2026 at 4:30 p.m. Hawaii Standard Time through the State of Hawaii eProcurement System (HIePRO). Offerors are encouraged to conduct site inspections during normal business hours (8:00 a.m. to 3:30 p.m., Monday through Friday, excluding state holidays) prior to submission. Award will be made within sixty calendar days after bid closure to the responsive, responsible offeror submitting the lowest total bid price.

Contractors must hold a current valid Hawaii Contractor C-52 license, maintain an office and service facility on Oahu, and demonstrate a minimum of five years of experience in exhaust and ventilating fan maintenance and repairs. A minimum of six qualified HVAC certified Journeyman Technicians with five years of field experience must be assigned to the contract. Required insurance includes commercial general liability coverage of $2 million aggregate and $1 million per occurrence, and automobile liability insurance of $1 million per accident. The bid structure includes an annual price for recurring maintenance services and an hourly labor rate for authorized extra work and as-needed services, with replaced mechanical parts compensated separately at supplier invoice price plus a markup not exceeding thirty percent. All labor, materials, parts, tools, lubricants, refrigerant, equipment, and transportation must be included in the bid price. The minimum prevailing wage rate for comparable State positions is $36.40 per hour as of July 1, 2026. Offerors must submit Exhibit A documentation within three working days of state request, including designated points of contact and at least three professional references from companies or government agencies (excluding the Hawaii State Department of Education).