Machining/Welding/Fabrication Services

The West Virginia Department of Administration's Purchasing Division, on behalf of the West Virginia Division of Highways' Equipment Division, is seeking an open-end contract for machining, welding, and fabrication services through Centralized Request for Quote (CRFQ) DOT2600000004. The procurement targets vendors capable of providing comprehensive equipment rebuild and refurbishment services, with specific requirements for technical capabilities including CNC fabrication, vertical milling, horizontal lathe, and welding performed by certified welders. Vendors must be prepared to provide all necessary parts, materials, and labor for equipment component repairs, furnish written cost estimates, and conduct thorough component inspections prior to delivery. The solicitation covers services to be primarily completed in the vendor's shop, with occasional on-site assembly or welding required. Key evaluation criteria include the lowest overall total cost as demonstrated on the Pricing Pages, with vendors bidding hourly rates and materials markup ranging from cost (1.00 multiplier) to cost plus 50% (1.50 multiplier). Critical procurement dates include a mandatory pre-bid meeting on August 5, 2025, at 10:00am in Buckhannon, WV, technical questions due by August 12, 2025, and bid opening scheduled for August 20, 2025, at 1:30 pm in Charleston, WV.

The procurement includes preferences for small, women-owned, and minority-owned businesses, with potential reciprocal preferences for non-resident vendors. Vendors must be properly registered with the West Virginia Purchasing Division and may be subject to a $125 registration fee. The contract will be structured as a one-year term with potential renewal options for up to three successive one-year periods, contingent on mutual written consent and approval from the Purchasing Division and Attorney General's office. Vendors must maintain $1,000,000 in Commercial General Liability and Automobile Liability Insurance and comply with state regulations including domestic steel and aluminum product preferences. While no specific incumbent vendors are mentioned, the contract allows for potential multiple vendor selection under the open-end contract structure. Though exact award values are not specified, the contract is designed to provide flexible service procurement with vendors billing at agreed-upon hourly rates and material markup percentages. The contract is ultimately contingent on legislative funding appropriations, with the state reserving the right to cancel if funds become unavailable.