CRFQ DOT2600000004 Terms and Conditions.pdf

This document is a standard Terms and Conditions document for a state contract opportunity from the West Virginia Department of Administration, Purchasing Division. The document establishes a one-year term contract with potential renewal options for up to three successive one-year periods. The contract is classified as an Open End Contract, where quantities are approximate and based on estimated agency needs, with the understanding that actual quantities ordered may vary during the contract term. The vendor will be expected to provide services as specified in the accompanying solicitation documents, with the initial contract term being one year and potential for renewal upon mutual written consent of the agency, vendor, and with approval from the Purchasing Division and Attorney General's office.

The contract includes standard state procurement requirements such as insurance provisions (requiring $1,000,000 in Commercial General Liability and Automobile Liability Insurance), compliance with state and local laws, background check authorizations, and specific preferences for domestic steel and aluminum products. Vendors must be licensed and in good standing, provide necessary documentation, and comply with various state regulations including ethics rules, conflict of interest provisions, and anti-boycott statutes. Payment will be made in arrears upon receipt of proper invoices, and the contract is contingent on legislative funding appropriations, with the state reserving the right to cancel the contract if funds become unavailable.