Lot Mowing & Debris Removal

Sarasota County, Florida is soliciting an Invitation for Quotes (IFQ) #242570FB for lot mowing and debris removal services on privately-owned properties, with a proposed three-year term contract covering both North and South County zones. The procurement seeks a qualified contractor to perform comprehensive lot maintenance, including mowing properties to a 3-inch height, removing excessive vegetation, rubbish, trash, and inoperable vehicles based on Code Enforcement Work Orders. Contractors must complete assigned work within seven business days, submit before and after date-stamped photos, and follow specific debris handling protocols, including size and weight restrictions for removed materials. Minimum qualifications require bidders to have at least one commercial, industrial, or governmental reference demonstrating lot mowing and debris removal experience within the past seven years. Contractors must provide their own labor and equipment, maintain appropriate insurance coverage, and ensure at least one crew member can communicate effectively in English. The solicitation's quote threshold is $150,000, with the county reserving the right to inspect completed work within three business days and potentially withhold payment for unsatisfactory performance. The initial quote submission deadline is May 7, 2024, with an anticipated contract start date following the evaluation and award process.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The current incumbent contractor is Wilhelm Brothers, Inc., who previously held a term contract (Contract #1917190100) for similar services, with an initial contract value of $246,000 for the three-year term. The most recent contract amendment, dated June 10, 2022, renewed the contract for one year with a not-to-exceed amount of $90,000, indicating potential budget ranges for future contracts. The fee schedule demonstrates pricing variability based on lot size and location, with different rates for improved and unimproved lots in North and South zones. Subcontractors are expressly prohibited, and the winning contractor must perform all work directly. The county has provided extensive documentation, including photographic examples of overgrowth and debris conditions, to help potential bidders understand the scope of work. While specific evaluation criteria are not explicitly detailed, the solicitation suggests that compliance with technical specifications, demonstrated experience, and ability to meet stringent performance requirements will be key factors in contractor selection.