Long-Term Rental Data Gathering and Analysis Software Service

Provo City, Utah is conducting a Request for Proposals (RFP #PR2025001013) for a comprehensive long-term rental data gathering and analysis software service. The procurement seeks a sophisticated software solution capable of collecting and analyzing publicly available rental listing data to support local zoning and rental regulation compliance efforts. Key deliverables include capabilities for detecting unlicensed rental properties, providing a user-friendly web-based dashboard, extracting public data, implementing data accuracy mechanisms, and ensuring legal and ethical data collection practices. The proposal requires vendors to demonstrate expertise in data gathering, regulatory compliance, and technical capabilities, with evaluation criteria focused on vendor experience, technical approach, and legal compliance. Critical submission details include an electronic proposal submission through the Bonfire platform, with proposals due on November 10, 2025, at 11:30 PM. The city anticipates awarding a single contract to the most responsive and responsible vendor with the highest evaluated score, in accordance with procurement guidelines.

The RFP does not explicitly specify set-aside designations or restrictions for specific types of organizations. Vendors must provide comprehensive insurance coverage, including professional liability and cyber liability insurance with minimum limits of $5,000,000 per claim and in aggregate. While specific budget ranges are not disclosed in the provided documentation, the procurement suggests a sophisticated software service requiring significant technical capabilities and ongoing support. The contract appears designed for technology vendors specializing in data collection, analysis, and regulatory compliance solutions for municipal government applications. No information is provided about incumbent vendors or existing technological infrastructure that might require integration. The procurement suggests a complex, multi-year software service contract with potential for ongoing data management and analysis support for Provo City's regulatory enforcement efforts.