Lockable Kardex Kompakt or equal mobile, lateral, high density

The State of West Virginia Purchasing Division, on behalf of the Health and Human Resources Bureau for Children and Families (BCF), issued a Request for Quotation (RFQ) for the procurement of one lockable Kardex Kompakt mobile, lateral, high-density filing system or equivalent on September 29, 2014, with a closing date of October 14, 2014, at 12:00 p.m. The equipment is intended for the Pleasants County Office and must be shipped to 1655 South Pleasants Highway, St. Marys, West Virginia 26170. Vendors were required to submit unit pricing and total pricing for the equipment, with the RFQ presenting two line items for the same filing system: one option including a trade-in value and one option without trade-in value. Quotations should be submitted to the Administrative Services Assistant at the BCF Commissioner's Office located at 350 Capitol Street, Room 730, Charleston, West Virginia 25301-3711. Vendor inquiries were directed to the designated buyer, Frank Whittaker, who could be contacted at (304) 558-2316 or frank.m.whittaker@wv.gov. All offers were subject to the terms and conditions contained in the solicitation document, with reference to West Virginia prevailing wage rates.

The procurement documents do not specify any set-aside designations, restrictions on the types of organizations eligible to respond, or preferences for disadvantaged enterprises. No information regarding incumbent vendors or current contractors was detailed in the available solicitation materials. The documents also do not identify existing infrastructure or technology requiring integration with the new filing system. Additionally, no specific award value or budget range was disclosed in the RFQ documentation, leaving the potential contract value undisclosed to prospective vendors.