Local Office Door/Entry Point Support, Maintenance, Repair and Replacement Services

The New Hampshire Department of Employment Security (NHES) has issued a Request for Proposal (RFP) for Local Office Door/Entry Point Support, Maintenance, Repair and Replacement Services across Coos, Merrimack, and Sullivan Counties. The procurement seeks qualified vendors to provide comprehensive evaluation, maintenance, repair, and replacement services for access points at twelve local office locations throughout the state. The contract will be a Not to Exceed agreement with an initial term of one to three years and an option to extend for two additional one-year terms. Vendors may submit proposals for single, multiple, or all locations, with the scope of work including detailed inspection, maintenance, and replacement of doors and entry points. Evaluation criteria will be split between technical and price factors, with price accounting for 60% of the total score, and technical factors comprising the remaining 40%. The proposal submission deadline is November 3, 2023, with the RFP (NHES 2023-03) requiring both a technical proposal and a separate cost proposal. Proposals will be reviewed by a committee including the NHES Deputy Commissioner, Plant Maintenance Engineer, and Counsel.

The RFP does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Pricing structure includes hourly labor rates for inspections, maintenance, repairs, and replacements, along with a materials markup percentage. While the scoring summary references two initial bidders (Kamco and DL King), no definitive information is provided about incumbent vendors. The contract will require compliance with all applicable state statutes, laws, regulations, and orders, including equal employment opportunity requirements. The final contract will be subject to approval by the Governor and Executive Council of New Hampshire. Although specific budget ranges are not detailed, the Not to Exceed contract structure suggests flexibility in potential contract value based on the actual services required across the twelve local office locations. Vendors will be expected to provide comprehensive documentation of services, maintain appropriate insurance, and adhere to state procurement regulations.