Local duplicating & print services

The University of Wisconsin-La Crosse is soliciting bids for comprehensive offsite duplicating and printing services through Request for Bid UWL-2103. The procurement seeks a contractor located within 20 miles of the university's main campus to provide a wide range of printing services, including black and white and color copying, digital color printing, labeling, tabbing, binding, laminating, large format printing, and specialty services. Estimated annual volumes range from 96,000 to 154,000 total impressions. Bidders must demonstrate five years of experience in duplicating and print services, provide three client references, submit financial statements, equipment lists, work samples, and prove proficiency with Adobe Creative Cloud and Microsoft Office applications. The contractor is required to maintain an online ordering system, offer a 2-business-day standard turnaround time, provide pickup and delivery during business hours (7:45 AM to 4:30 PM Monday through Friday), confirm orders within 15 minutes, and perform without additional charges for rework or rush orders. Written vendor questions were due April 8, 2021, with responses posted by April 14, 2021, and final bids must be submitted via email by April 21, 2021, at 2:00 PM CST/CDT, with a public bid opening at 4:00 PM the same day.

The contract does not specify any specific set-aside designations or restrictions for disadvantaged enterprises. The initial contract term runs from June 1, 2021, through June 30, 2024, with potential automatic renewal for two additional one-year periods, contingent on 90-day advance written notice from either party. The contract includes a 90-day evaluation period, during which the university can cancel and award to the next qualified bidder if performance is unsatisfactory. Pricing must remain firm until June 30, 2022, with subsequent price increases limited to the Consumer Price Index percentage and requiring 90 days' advance notice. The successful contractor must maintain a minimum of $1,000,000 in general and commercial automobile liability insurance, obtain criminal background clearance for employees, and comply with pandemic-related health and safety protocols. While specific budget ranges are not disclosed, the estimated annual impression volumes suggest a substantial service contract with potential for ongoing renewal and expansion.