LISD RFP 25-013 Interactive Panels

Lockhart Independent School District (LISD) has issued Request for Proposal (RFP) 25-013 for interactive panels to be installed at three elementary campuses in Archer County, Texas. The procurement seeks 116 Newline Q Pro Series 75" 4K interactive panels with motorized Peerless-AV SmartMount carts, wall mounts, and associated equipment across Bluebonnet Elementary (38 units), Clear Fork Elementary (39 units), and Plum Creek Elementary (39 units). The project requires comprehensive installation services, including removal and disposal of existing short throw projectors, ceiling mounts, wall plates, and associated cabling. Proposals will be evaluated based on seven key criteria: proposer experience (20 points), reputation and service (15 points), quality of goods and services (10 points), references (15 points), long-term cost (5 points), proposal cost (30 points), and proposal completeness (5 points). The proposal submission deadline is November 13, 2025, at 2:00 p.m. CST, with proposals to be submitted to MLC Education Support Services in Lockhart, Texas. Installation must be completed by February 27, 2026, with work conducted after 3:30 p.m. on weekdays during the school year and on specified student holidays.

The RFP does not specify specific set-aside designations or restrictions for disadvantaged enterprises. All interactive panels must include a minimum three-year standard warranty, and the contract will be awarded to a single vendor. Vendors must maintain specific insurance requirements, including $1,000,000 in general liability, $1,000,000 in automobile liability, and worker's compensation coverage at $500,000 per statutory requirements. The district's federal tax exemption number is 74-600-1635, with invoices payable within 30 days of receipt. While no specific budget range is explicitly stated, the comprehensive nature of the project involving 116 interactive panels, installation services, equipment removal, and optional training suggests a potentially significant contract value. Vendors are required to provide detailed pricing for each campus, with proposals remaining valid for 90 days after opening. The district reserves the right to negotiate terms, conditions, and pricing with proposers and to reject any or all proposals.