Limited PM, Emergency Response & Repair of HVAC and Ancillary Equipment
Closed State & local contract opportunity Posted
- Solicitation number
- 2119721
- State
- New York
- Responses due
Opportunity facts
- Jurisdiction
- Points of contact
-
- Jason Silvano jason.silvano@omh.ny.gov (518) 549-5295
- Nate Wise nate.wise@omh.ny.gov (518) 473-2258
Updated .
About this opportunity
The New York State Office of Mental Health (OMH) is conducting a competitive procurement for Limited Preventive Maintenance (PM), Emergency Response, and Repair of HVAC and Ancillary Equipment at the NYCCC - Queens Campus, located at 7403 Commonwealth Blvd, Queens, NY 11426. The Invitation for Bid (IFB) solicitation number OMH01-C202439-3650771 seeks a contractor to perform comprehensive maintenance services for HVAC systems across Buildings 55, 56, and 57, including semi-annual and annual preventive maintenance tasks for rooftop units, split system air conditioning, variable frequency drives, heat exchangers, and refrigeration units. Key deliverables include emergency response within two hours of facility request, detailed maintenance documentation, and adherence to specific safety and confidentiality protocols. The procurement schedule includes a mandatory site visit on Wednesday, April 9, 2025, at 10:00 AM ET, with site visit registration required by April 8, 2025, at 3:00 PM ET. Bidders must submit questions by April 16, 2025, at 3:00 PM ET, with official answers to be distributed on April 23, 2025. The final bid submission deadline is April 30, 2025, at 3:00 PM ET, with the contract term spanning from March 1, 2026, to February 28, 2031.
The contract includes significant set-aside and participation goals for disadvantaged businesses, with Minority and Women-owned Business Enterprises (MWBE) participation goals set at 16% for Minority-owned (MBE) and 14% for Women-owned (WBE) businesses, totaling 30% MWBE participation. Additionally, there is a 6% Service-Disabled Veteran-Owned Business (SDVOB) participation goal, with minority-owned and veteran-owned subcontracting requirements explicitly stated. The procurement allows for time and material proposals for repairs beyond standard preventive maintenance, with a material allowance of $10,000 per year (totaling $50,000 over the contract period) and a fixed 10% material markup. Bidders must provide comprehensive documentation, including an MWBE Utilization Plan, Equal Employment Opportunity Staffing Plan, and SDVOB Utilization Plan. The contract will be awarded to the responsible and responsive bidder offering the lowest total bid amount who meets all minimum mandatory requirements. The only identified incumbent vendor is Infinity Contracting Services, which has been awarded an identical or substantially similar procurement contract within the past five years. Prevailing wage rates from the New York State Department of Labor will apply to this contract.
Opportunity text
The NYS Office of Mental Health and NYCCC - Queens Campus are seeking to procure, through an Invitation for Bid (IFB), a Contractor to provide Limited PM, Emergency Response & Repair of HVAC and Ancillary Equipment located at 7403 Commonwealth Blvd, Queens, NY 11426.
The Program Work Plan with Preventative Maintenance Tasks, Equipment List, Schedule Matrix, etc. is located in Appendix D of the Contract Boilerplate. Interested Vendors should review the Contract Boilerplate and IFB document for further information. Included with these documents is a Bid Quote Sheet in Excel format that should be used to submit your bid.
A Mandatory site visit will be held on Wednesday, April 9, 2025, at 10:00 AM ET. Interested bidders are to sign in at the main entrance. Site visit registration can be accomplished by completing and sending the Site Visit Registration Form (Attachment B of the IFB) no later than April 8, 2025, by 3:00 PM ET.
The OMH Revite Team performs the routine preventive maintenance on the majority of the HVAC equipment located at the Facility. The Contractor will be responsible for any additional preventive maintenance required and requested by the Facility and provide emergency response and repair of this equipment as noted. All other equipment as noted in Exhibit A - Preventive Maintenance Tasks and in Exhibit B - Equipment List will be the responsibility of the Contractor to perform the preventive maintenance listed under the terms of the contract.
Questions from bidders attending the site visit are to be submitted by Wednesday, April 16, by 3:00 PM ET per the instructions in the IFB. Questions and Answers will be sent to all bidders attending the site visit, as well as posted to this ad, on April 23, 2025.
Bids are due no later than 3:00 PM ET on Wednesday, April 30, 2025.
Please check the Contract Reporter website frequently for updates. Any documentation regarding this procurement will be posted.
Minority and Women Business Enterprises (MWBE) Participation Goals for this contract have been set at: MBE - 16%; WBE - 14%.
Service Disabled Veteran Owned Businesses (SVDOB) Participation Goals for this contract have been set at 6%
New York State Department of Labor Prevailing Wage Rates apply to this contract.
"Pursuant to the New York State Finance Law Sections 139-j and 139-k, the Procurement Lobbying Act applies to this solicitation. Only the designated, sole point of contact listed below should be contacted during the restricted period of communication. The restricted period began with the publication of this ad and will end with the formal approval by OSC of the contractual agreement"
Service-Disabled Veteran-Owned Set Aside: No
Minority Owned Sub-Contracting Goal: 16%
Women Owned Sub-Contracting Goal: 14%
Service-Disabled Veteran-Owned Business Contracting Goal: 6%
Due date:04/30/2025 3:00 PM
Contract term: March 1, 2026 - February 28, 2031
County(ies): Queens
Location: NYCCC - Queens Campus
Business entities awarded an identical or substantially similar procurement contract within the past five years:
Infinity Contracting Services
Files
| File | Type | Posted |
|---|---|---|
| C202439 - BP Final 3.5.25.pdf | ||
| C202439 - IFB Final 3.5.25.pdf | ||
| NYCCC - Queens - HVAC #C202439 - Limited PM, Emerg. Response & Repair Bid Quote Sheet.xlsx | XLSX spreadsheet | |
| C202439 - Bid Tab Sheet.pdf | ||
| C202439 - Q&A Memo.pdf |
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