Lighting Materials

The City of Madison, Wisconsin is seeking a qualified vendor for a comprehensive lighting materials procurement through Request for Bids (RFB #14039-0-2025-TJ) for the Engineering Services Building lighting and controls upgrade. The procurement involves supplying specific lighting fixtures from manufacturers like American Linear Lighting, Cree Lighting, and Camman Lighting, with 17 line items covering suspended indirect/direct fixtures, wall-mounted lights, architectural troffers, downlights, and retrofit kits. All materials must satisfy Buy America Requirements, with vendors required to submit a Buy America certification letter. Key procurement dates include a questions submission deadline of June 12, 2025, with answers posted by June 16, 2025, and the final bid due date of June 23, 2025, at 2:00 PM CST. The project requires a Lutron Athena wireless control system with specific technical specifications, including 0-10V dimming, wireless nodes, occupancy sensors, and centralized graphical floorplan controls. Vendors must complete several forms including a Signature Affidavit, Vendor Profile, Cost Proposal, and References, with electronic bids under 20MB to be emailed to bids@cityofmadison.com.

The procurement includes provisions for cooperative purchasing, potentially allowing other municipalities to extend the bid pricing. Bidders must comply with the city's affirmative action requirements, which mandate filing an Affirmative Action Plan for contractors employing 15 or more employees and conducting over $50,000 in annual business with the city. While specific total project costs are not explicitly stated, the proposal suggests a comprehensive lighting infrastructure upgrade with advanced control capabilities. The Lutron Athena system includes additional services such as an onsite prewire visit, factory startup, a two-hour system closeout training, and a customer system orientation visit 30-90 days post-occupancy. The control system will come with a two-year warranty providing 100% replacement parts and labor coverage, plus a one-year dashboard subscription. Materials will be shipped to 2120 Fish Hatchery Rd in Madison, Wisconsin, and no substitutions will be allowed. The procurement emphasizes technical compliance, advanced lighting control technology, and strict adherence to Buy American Buy America regulations.