Light, Medium, and Heavy-Duty Truck Parts

The Louisville/Jefferson Metro Government is seeking bids for a comprehensive Light, Medium, and Heavy-Duty Truck Parts and Service contract to support its Fire Division's fleet operations. The procurement targets a Fleet and Industrial Specialist who can provide automotive and heavy-duty parts inventory, service, and warranty support for fire department apparatus. Successful vendors must be factory-authorized distributors with adequate daily inventory and the capability to deliver in-stock parts same-day using dedicated company vehicles. Key vendor qualifications include current personnel certifications, manufacturer partnerships for warranty support across brands like Meritor WABCO brakes, Dayco & Gates belts, and Baldwin filters, and the ability to provide training to Louisville Fire Department personnel. The evaluation committee will score submissions on a 100-point scale, with 50 points for pricing and sample invoicing, 25 points for delivery times, 15 points for non-stock markup percentage, and 10 points for lead times for parts. Key dates include a question submission deadline of January 16, 2026 at 3:00 p.m. EST, and sealed bid submissions due on January 30, 2026 at 3:00 p.m. EST through the Bonfire portal.

The contract opportunity includes significant set-aside and preference provisions for diverse businesses, with specific participation goals of 15% Minority Business Enterprise (MBE), 5% Female Business Enterprise (FBE), and 0.5% Historically Disadvantaged Business Enterprise (HBE) participation. Vendors can receive additional preference points for paying a minimum wage of $10.10 per hour (5% price reduction) and for being a local vendor established in the Louisville Metropolitan Statistical Area for twelve consecutive months (another 5% reduction). The solicitation incorporates "Ban the Box" compliance requirements, prohibiting discriminatory hiring practices against individuals with prior criminal convictions. While no specific contract value is listed, the procurement is structured as a non-project-specific price contract with potential initial term and renewal options not exceeding five years, subject to annual review and mutual agreement. Pricing shall be quoted FOB Delivered, with the Metro Government exempt from state and federal excise taxes, and vendors must maintain commercial general liability insurance with minimum $1,000,000 combined single limits.