Light fixtures

The West Virginia Department of Administration Purchasing Division is conducting a Centralized Request for Quote (CRFQ) on behalf of the West Virginia Schools for the Deaf and Blind (WVSDB) for a one-time purchase of LED light fixtures. The procurement seeks 215 total light fixture panels across five specific line items: 160 units of 2X4 standard panels, 8 units of 2X4 panels with emergency lighting, 8 units of 2X2 standard panels, 4 units of 2X2 panels with emergency lighting, and 35 units of 6X4 panels. All fixtures must meet detailed specifications based on Cooper light fixture models, including requirements for recessed or surface mounting, grid-type installation, dimmability to 10%, and field-selectable lumen outputs between 3000-4000K. The fixtures are specifically intended for retrofit installation in 120-277v locations at a school facility for children with low-vision requirements. Key procurement dates include a vendor question submission deadline of October 30, 2025, at 2:30 p.m. EST, with bid opening scheduled for November 13, 2025, at 1:30 p.m. EST. The contract will be awarded to the lowest responsible bidder meeting all mandatory specifications, with delivery required within 15 calendar days of purchase order receipt.

No specific set-aside designations for disadvantaged enterprises were explicitly identified in the solicitation documents. The procurement does not appear to have restrictions limiting respondents, though vendors must be properly registered with the West Virginia Purchasing Division prior to contract award. Vendors are required to maintain Commercial General Liability Insurance of at least $1,000,000 per occurrence and must provide new, unused equipment with no refurbished items acceptable. While specific award values are not detailed, the procurement involves 215 total light fixture panels to be delivered to the WVSDB facility located at 301 East Main Street in Romney, West Virginia. The contract is structured as a one-time purchase effective upon issuance of the Award Document and continuing until all goods have been delivered, with a maximum term not to exceed one fiscal year. Unacceptable items will be returned at vendor expense, with full credit or replacement at the agency's discretion.