Library Shelving

The Commonwealth of Kentucky Department for Libraries and Archives (KDLA), on behalf of Elliott County, issued Request for Bid (RFB) 758 2200000160 for the procurement of library shelving equipment and installation services. The solicitation, released on September 17, 2021, seeks 20 units of single-facing steel shelving (90"H x 10"D x 36"W with 6 adjustable shelves), 73 units of double-facing steel shelving (90"H x 20"D x 36"W with 12 adjustable shelves), 2 single-facing steel end panels, and 10 double-facing steel end panels, all in beige color with 18-gauge powder-coated steel shelves rated for 150-pound capacity per shelf. All shelving units must feature integral-back construction with adjustable shelves in 1-inch increments, wall brackets, and sliding book supports. The procurement requires complete assembly and installation services to be performed at the KDLA facility located at 300 Coffee Tree Road, Frankfort, Kentucky, with all delivery and installation to be completed by December 20, 2021, and preferred delivery by December 1, 2021. Vendors' written questions were due by September 24, 2021, at 10:00 a.m. ET, with bids closing on October 1, 2021, at 1:30 p.m. ET. Evaluation will be conducted using a best value approach weighted at 90 points for price (lowest bidder receives maximum points with proportional scoring for others) and 10 points for delivery (vendors meeting the December 1 preferred date receive no points, with expedited deliveries receiving bonus points based on working days ahead of schedule). All pricing must be submitted on an F.O.B. Destination Freight Prepaid and Allowed basis, with vendors responsible for all shipping, assembly, installation, travel, and lodging costs included in the bid offer with no additional charges to the Commonwealth.

The solicitation incorporates reciprocal preference provisions for Kentucky resident bidders and categorical preferences for qualified entities including Kentucky Correctional Industries (20 percent preference), Kentucky Industries for the Blind, nonprofit corporations furthering KRS Chapter 163, and qualified nonprofit agencies for individuals with severe disabilities (15 percent preference). All bidders must register with the Kentucky Vendor Self Service portal prior to submission and submit bids electronically; paper bids are not acceptable. Vendors must provide proof of Kentucky tax registration via Revenue Form 10A100 and submit required affidavits affirming compliance with Kentucky campaign finance laws, seller's permit requirements, state tax obligations, and trade boycott prohibitions. The contract will be awarded to a single vendor on a "Group All" basis, requiring bidders to submit pricing for all line items or face disqualification as non-responsive. Installation must include unloading of shelving from delivery trucks, with the KDLA facility providing a loading dock, pallet jack, and designated storage and work areas; all personnel must comply with COVID-19 protocols including masking and social distancing requirements. The contract remains valid for 60 calendar days after the bid due date, with no initial contract period or optional renewal clause specified, and late delivery incurs penalties of one percent per day deducted from the vendor's invoice. No specific budget range or award value is disclosed in the solicitation documents.