Library self-checkout kiosks and lockers

Clackamas County is seeking proposals for a comprehensive library technology upgrade through RFP #2024-112, targeting the Libraries in Clackamas County (LINCC) consortium. The procurement involves acquiring 38 self-checkout kiosks, including 27 freestanding and 11 desktop units, with associated software and optional outdoor self-service locker systems. The project requires vendors to provide complete hardware and software solutions that integrate with the existing SirsiDynix Symphony Integrated Library System (ILS) and are compatible with current RFID tags. Proposals must include detailed pricing for equipment, data conversion, delivery, installation, training, and annual support services, with a contract term extending through June 30, 2030. Key deliverables include full implementation of self-checkout systems operational by July 1, 2025, across 13 library locations, with potential additional locker system purchases between July 1, 2025, and June 30, 2026. The evaluation process will assess proposals on a 100-point scale: 30 points for general background/qualifications, 45 points for scope of work, and 25 points for fees. Proposal submissions are due by January 15, 2025, at 2:00 PM Pacific Time, with clarifying questions accepted until January 6, 2025.

The county actively encourages proposals from Minority, Women, Veteran, and Emerging Small Businesses, demonstrating a commitment to diverse vendor participation. Current infrastructure includes 38 Bibliotheca self-checkout units purchased in 2017 and two Luxer outdoor pickup lockers, which will be replaced by the new system. Vendors must demonstrate legal capacity to operate in Oregon through Secretary of State registration and maintain specific insurance coverage, including $1 million per occurrence for commercial general liability, professional liability, and automobile liability. While no specific budget range is explicitly stated, the proposal requires time and materials pricing with a not-to-exceed amount, and individual libraries may opt to purchase locker systems separately under the established contract pricing. No performance bonds are required, and payment terms are anticipated to be negotiable, typically structured on a net 30-day basis. The procurement allows for flexible solutions, permitting vendors to propose self-checkout kiosks, lockers, or both, with the final equipment configuration to be determined based on how different models fit within library environments.