Library Media Books / Materials and Support Services (Annual Contract)

The Board of Public Education for the City of Savannah and the County of Chatham (Savannah-Chatham County Public School System) is requesting sealed proposals for Library Media Books, Materials, and Support Services under an annual contract, with proposals due August 3, 2026.

Mandatory compliance requirements include E-Verify affidavit, debarment certification, and lobbying disclosure forms, all notarized. Vendors must be registered with the Georgia Secretary of State or document exemption and provide a certificate of insurance naming SCCPSS as additional insured: commercial general liability $1,000,000 per occurrence / $2,000,000 aggregate, commercial automobile $1,000,000 combined single limit / $2,000,000 aggregate, workers' compensation at statutory limits, and umbrella coverage $1,000,000 per claim / $1,000,000 aggregate.

The scope encompasses fully cataloged elementary, secondary, and academic print materials; non-print materials including kits and audiobooks; eBooks; pre-binds; and paperbacks delivered boxed in call-number order with inside delivery to media centers, vendor unboxing and shelving. All materials must meet library-bound quality standards with Mylar dust jackets, spine labels, and bar code labels using Code-39 symbology compatible with Follett Destiny systems. Vendors must demonstrate experience with K-12 library automation systems, specifically Follett Destiny, and provide minimum three references from similarly sized school districts. Cost proposals must specify percentage discounts from publishers across product lines and pricing for value-added services including machine-readable cataloging, complete book processing, and theft-detection device installation. Vendors must confirm availability of Opening Day Collection Services and free shipping with FOB destination.

The contract is one-year with two optional one-year renewals by mutual written consent. The District guarantees no minimum payment and reserves the right to expand, reduce, or delete work elements at its discretion. The District will not honor price increases, fuel surcharges, or add-on costs during the original term or any extensions except as expressly stated. Liquidated damages are $500 per day for unexcused delays. Proposals must remain valid for 120 days, with pricing valid throughout the initial contract term. Vendors must guarantee defective materials for lifetime free replacement including original bar codes.