7-Exhibits B - E Library Media Books Materials and Support Services.pdf

RFP 27-02 Library Media Books/Materials and Support Services (Annual Contract) | Page 1

EXHIBIT B

EBOOK SPECIFICATIONS

1. Approximate number of electronic books (eBooks) you can supply?

2. Category of eBooks you can supply – check all that apply.

Fiction Non-Fiction Reference

3. Type of audience you service – check all that apply.

Children Young Adult

4. Are you able to use as your eBook platform?

If not, can you convert our current eBooks to your platform?

What is the timeline for conversion?

Is there a cost associated with this conversion?

5. Are there any fees (annual or otherwise) associated with hosting purchased eBooks on your platform?

If there are fees associated with eBooks, provide the fee structure including timelines.

6. Does your platform allow referring url authentication of users?

7. Does your platform allow for embedded links directly from a catalog record to the item?

8. Does your platform allow for importing of patron information with associated user names and passwords?

9. Are your eBooks maintained on a third party server from which they can be made accessible in the event your platform ceases to exist?

10. Are eBooks that are acquired by SCCPSS owned outright by SCCPSS?

If not, how are they acquired, i.e. subscription, rental?

How long would they be available if vendor agreement is terminated?

11. For purchased eBooks, are there limits to the number of times any given title can be accessed or loaned?

12. Are all of your eBooks downloadable on both IOS and Windows devices? Online readable only? ______

13. Is there an additional cost to enable downloads vs. online access?

14. Is the checkout period configurable by the owning institution?

15. What other administrator type reports are available with the eBook purchase? Check those that apply:

Statistical Information User Information

16. Are access rights to individual eBooks configurable by the purchasing institution (i.e. elementary book, middle book, high book, professional book)?

17. Can you supply full MARC records for eBooks created in accordance with the specifications provided in Appendix 1 of the Request for Proposal for the Savannah/Chatham County Public School System?

RFP 27-02 Library Media Books/Materials and Support Services (Annual Contract) | Page 2

EXHIBIT C

REGISTRATION AS SOLE SOURCE PROVIDER

To facilitate orders to your company, the District ask that you attach a letter stating the fact that books and/or other materials bearing your imprint are offered solely through your company and considered to be sole source items.

If books are available through jobbers (such as Follett, Mackin, Baker & Taylor, etc.), then you should not indicate that they are sole source. If only particular items are considered sole source, then attach a list. If all items in your catalog are sole source, please so indicate.

In the event that only a portion of your items are sole source, please complete the rest of this Request for Proposal for the remaining catalog items.

Please address (BUT DO NOT MAIL) your letter to:

Savannah/Chatham County Public School System Attention: Sabrina L. Scales, Senior Director of Purchasing 190 Technology Circle Port Wentworth, Georgia 31407

Include the letter with your proposal submission when it is returned to the Purchasing Department.

RFP 27-02 Library Media Books/Materials and Support Services (Annual Contract) | Page 3

EXHIBIT D

SERVICE AMENTITIES

Offeror(s) are required to include Exhibit D with their proposal completed as requested below. Failure to provide a response may result in your proposal being deemed as “non-responsive”.

Please put your initials in the “YES” box to indicate that the vendor understands the terms and conditions and can provide the item listed. Put your initials in the “NO” box to indicate that the service cannot be provided. Blanks will be considered as negative responses.

# Service Amenity YES NO

1 Provide the name of a specific company representative for the SCCPSS account to assist with adjustments or coordination of transactions.

2 Provide a representative to meet with Media Specialists individually and/or in groups at the beginning of each school year and upon request to provide training for on-line ordering and to resolve any issues that may arise.

3 Provide a representative to assist with county based projects including but not restricted to collection development and acquisitions.

4 Provide annual detail to SCCPSS regarding the following transaction information with the Offeror: number of items shipped, total net dollars invoiced for product shipped, total list price dollars for products shipped, average net unit item price for product shipped, and average number of copies order per title.

5 Provide a web-based order development system with the capability to save, retrieve, and print orders linked to an individual user and password.

6 Provide a web-based order development system with user initiated collection analysis tools to all schools in the district at no charge, include book reviews, ability to search for item by series, item type, subject, Dewey, and reading level. It is preferred that said collection and analysis tools are able to be accessed and run at the discretion of SCCPSS personnel.

7 Provide an online order development system with collection development tools.

Internet editions of electronic ordering systems must allow for collection development, including the following searching parameters: keyword, reading level, interest level, review source, AR, Lexile etc.

8 Offer free shipping and handling for all SCCPSS orders.

9 Offer free item processing for all SCCPSS orders.

10 Offer free cataloging (full USMARC) for 100% of all books and non-print materials, to be delivered electronically.

11 Offer free security strips for all SCCPSS orders.

12 Price quotes in lists will be guaranteed to sixty (60) days.

13 Successful offeror(s) will not charge additional fees for books not normally carried in inventory, titles with little or no discounting, or those from small publishers.

14 Successful offeror(s) can and will confirm all orders with an immediate, automatic email confirmation notice to the Media Specialist stating that the order was received.

RFP 27-02 Library Media Books/Materials and Support Services (Annual Contract) | Page 4

EXHIBIT E

PROPRIETARY/CONFIDENTIAL INFORMATION IDENTIFICATION

NAME OF FIRM/OFFEROR:

Trade secrets or proprietary information submitted by an Offeror shall not be subject to public disclosure under the Georgia Open Records Act § 50.18.70; however, the Offeror must invoke the protections in writing, either before or at the time the data or other material is submitted.

The written notice must specifically identify the data or materials to be protected including the section of the proposal in which it is contained and the pages numbers and state the reasons why protection is necessary. The proprietary or trade secret material submitted must be identified by some distinct method such as highlighting or underlining and must indicate only the specific words, figures, or paragraphs that constitute trade secret or proprietary information. In addition, a summary of proprietary information submitted shall be submitted on this form.

The classification of an entire proposal document, line-item prices, and/or total proposal prices as proprietary or trade secret is not acceptable. If, after being given reasonable time, the Offeror refuses to withdraw such a classification designation, the proposal will be rejected.

SECTION/TITLE PAGE NUMBER(S) REASON(S) FOR WITHHOLDING FROM DISCLOSURE