Notice of Award For BidBuy Office Pal.pdf

Notice of Award Form

V.19.3 Page 1 of 2

Agency and Awarded Vendor Information

*Description: Lexmark Toner and Imaging Kits

*Bid Number: 26-350SOS-VEHSE-B-48892 *Agency: Illinois Secretary of State

*Vendor Selected for Award: The Office Pal

*Line Item Description:

*Award Amount: $481,791.00 *Length of Initial Term: 9 months *Length of available renewal options:

Farm Leases and Concessions

Value to the State:

Estimated Financial Return to the State for the Life of the Contract (Includes Renewals)

Value to the Vendor:

Estimated Gross Revenue to the Vendor for the Life of the Contract (Includes Renewals)

Business Enterprise Program/Veterans Business Program

% of BEP Per Utilization Plan: % of VBP Per Utilization Plan:

Other:

Unsuccessful Bidder(s)

*Number of Responding Bidders: 18 *Number of Unsuccessful Bidder(s) 17 *Number of Awarded Bidder(s): 1

Bidder(s)/Offeror(s) Not Selected:

Smart Innovations LLC; TECHMICROUSA Inc; Concourse Tech Inc.; M & A Services and Supplies LLC; GCS Imaging Inc; National Tek Services, Inc; TonerVision, Inc. dba ProVAR Technologies; GHA Technologies; Tallgrass Systems Ltd.; Holly's Office Solutions; TRI Industries, NFP; American Eagle Computer Products, Inc.; Chicago Green Office Company; Kijero LLC; Taza Supplies Inc; vPrime Tech Inc

Agency Contact

Contact Name: Dave Littrell Telephone Number:

Email Address: Fax Number:

Street Address: 501 S. 2nd St, Room 116 City: Springfield

State: IL Zip Code: 62756

V.19.3 Page 2 of 2

SPO Written Determination for Contract Award Decision

General - Applies to Split Awards, Award to Other than Lowest Responsible and Responsive Bidder. The Rationale described by the purchasing agency in the recommendation to award seems reasonable, and serves as the basis for the contract decision.

Invitation for Bid - The contract was procured through the Invitation for Bid Process, and the contract has been awarded to the lowest priced responsive and responsible bidder.

Request for Proposal - Based on factors set forth in the Request for Proposal, the contract has been awarded to the offeror whose proposal is most advantageous to the State.

Renewal - The contract is a renewal in accordance with the terms of the existing contract. The award decision is based on justification presented by the purchasing agency's justification.

Comments: The Office Pal was the lowest responsive, responsible bidder with an estimated amount of $481,971 with a maximum not to exceed $510,000.

Other: Registered with SOS and Board of Elections.

Explanation of other terms:

SPO Signature: Date: Oct 3, 2025

V.19.3 Page of Agency and Awarded Vendor Information Farm Leases and Concessions Estimated Financial Return to the State for the Life of the Contract (Includes Renewals) Estimated Gross Revenue to the Vendor for the Life of the Contract (Includes Renewals) Business Enterprise Program/Veterans Business Program Unsuccessful Bidder(s) Bidder(s)/Offeror(s) Not Selected:

Agency Contact SPO Written Determination for Contract Award Decision 11.0.0.20130303.1.892433.887364