Lewiston AFRC Custodial - Work centers only

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, on behalf of the Department of Defense, Veterans and Emergency Management - Military Bureau, is soliciting custodial and janitorial services for the Lewiston Armed Forces Reserve Center (AFRC) located at 55 Alfred Plourde Parkway in Lewiston, Maine through Request for Quotation (RFQ) 15A260226*0213. The scope of work encompasses cleaning and maintenance of approximately 4,421 square feet of general facility space and 6,720 square feet of rubberized drill hall flooring, limited to first and second floor work centers only. Required services include daily and weekly restroom sanitation, trash and recycling management, floor care operations (vacuuming, sweeping, mopping, and periodic stripping and waxing), equipment sanitization, and specialized maintenance for various flooring types including vinyl composite tile, ceramic tile, concrete, and rubberized surfaces. The contractor must furnish all cleaning supplies and equipment, including commercial-grade vacuum cleaners with HEPA filters, carpet cleaning equipment, floor buffers, PFAS-free products, and supplies meeting specified recycled content minimums. Work must be performed between 7:30 a.m. and 4:00 p.m. during facility operating hours, with exact scheduling to be negotiated post-award. Qualified bidders must possess minimum insurance coverage of $300,000 commercial general liability and $300,000 automobile liability, provide a detailed disaster recovery plan addressing workforce reduction scenarios, and ensure all personnel pass federal background vetting conducted by the Department of Defense. Performance evaluation occurs monthly through documented inspection tours using an established checklist rating system (Excellent, Good/Meets Expectations, Needs Improvement, or Not Applicable), with poor performance potentially resulting in contract termination after a two-week correction period or following three consecutive poor evaluations. Contractors must submit questions by March 23, 2026 at 12:00 p.m. local time through the State's e-Procurement system (AdvantageME/Vendor Self Service), attend a mandatory pre-bid walk-through scheduled for 9:00 a.m. on March 19, 2026 (coordination required by March 16, 2026 by contacting Ken Merrifield at 207-430-6335), and submit quotations no later than 4:00 p.m. Eastern Standard Time on April 2, 2026, using a specified Excel breakdown worksheet itemizing daily/weekly/monthly, quarterly, semi-annual, and annual task pricing.

This solicitation is exclusively restricted to certified "Work Centers" as defined in 5 MRSA 1826-B.2, with no other organizations permitted to submit bids, representing a significant set-aside designation limiting competition to this specific class of vendors. The contract term consists of an initial performance period from May 1, 2026 through April 30, 2027, with two optional renewal periods: May 1, 2027 through April 30, 2029 (two years), and May 1, 2029 through April 30, 2031 (two years), for a potential total contract duration of five years. No specific award value or budget range is disclosed in the solicitation documents; bidders must develop pricing based on the detailed task breakdown worksheet provided, with invoices paid on a net 30 basis only for services successfully provided and subject to deductions for missed or incomplete tasks. No incumbent vendor information or existing infrastructure requiring integration is detailed in the available solicitation materials. All contractor personnel must submit to federal background vetting and be provided a complete personnel list within two weeks of contract award, with documented sign-in and sign-out sheets required for on-site employees. The contractor must respond to all communications within one business day and maintain compliance with all specified performance standards and delivery requirements throughout the contract period.