Lenel OnGuard Card Lock Access System Updates, Equipment, Install, and Maintenance

The State of Oregon, Department of Environmental Quality (DEQ) has issued an Intermediate Procurement (S-34000-00011355) for Lenel OnGuard Card Lock Access System Updates, Equipment, Installation, and Maintenance services. The procurement covers multiple jurisdictions including Clackamas County, Jackson County, Multnomah County, and Medford City. Offerors must be current Lenel OnGuard Authorized Resellers capable of transitioning the existing access control system to a single software instance across geographically distant locations, consolidating two separate data sets, and segmenting access control and user permissions. Key deliverables include annual software support, system upgrades, training, on-call maintenance, repair services, installation of new card access readers, and 24/7 emergency response within two hours. The current system encompasses 38 readers at the VIP Tech Center and 80 readers at the Lloyd location, with 685 cardholders at Lloyd and 160 at VIP Tech Center. Proposals are due October 22, 2024, at 5:00 PM PT, with an anticipated contract award on November 1, 2024. Evaluation criteria will consider the offeror's work plan, references, and pricing, with pricing evaluated based on the percentage of proposed cost compared to the lowest offer.

The procurement includes a Certified Disadvantaged Business Outreach Plan that requires offerors to take reasonable steps to ensure certified minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses have equal subcontracting opportunities. Offerors must report their relationships with certified and non-certified diverse businesses and describe potential subcontracting opportunities. The initial contract term is five years, with options to renew up to a maximum of ten years. Contractors must have an unexpired Pay Equity Certificate if they employ 50 or more full-time workers and the contract exceeds $500,000. While specific budget ranges are not explicitly stated, the sample contract suggests the possibility of a significant investment. The DEQ anticipates awarding a single contract to a vendor capable of meeting the comprehensive access control system requirements. Successful offerors will be required to provide insurance documentation, a W-9 form, and proof of authorization to conduct business in Oregon prior to contract execution.