Lease Agreement Endoscopic System

The West Virginia Office of Shared Administration (WVOSA) is soliciting bids from qualified vendors to establish a four-year lease agreement for a comprehensive endoscopic system to be installed at Welch Community Hospital, located at 454 McDowell Street, Welch, West Virginia. The specific equipment required includes one VP-7000 Eluxeo High-Definition Video Processor, one BL-7000 Eluxeo 4-LED light source, one 32-inch 4K Sony Monitor (LMD-X3200MD/A), multiple endoscopes (including adult and routine colonoscopes, video gastroscopes, and a bronchoscope), water bottles with tubing, a water tank, coaxial cables, and an Endoscopy Procedure Room Guide, with identical quantities and specifications required for each of the four contract years on a 12-month lease basis. The solicitation mandates that vendors submit monthly lease costs for each of the four years, with award made to the vendor providing all required contract items meeting specifications at the lowest grand total cost. Vendors must demonstrate proper registration with applicable state agencies, maintain appropriate licensing and certifications, and comply with all applicable federal, state, and local laws. The deadline for written questions is June 12, 2025, at 10:30 AM EST, with bids due on June 26, 2025, at 1:30 PM EST. Vendors are encouraged to submit bids electronically through wvOASIS, though sealed written submissions to the OSA Purchasing Division at One Davis Square, Room 111, Charleston, West Virginia 25301, or via fax to (304) 558-2892, are also accepted. The buyer contact is Roberta A. Wagner at (304) 558-0437 or roberta.a.wagner@wv.gov.

This procurement is subject to a dual procurement track structure under federal compliance requirements established in the Federal Funds Addendum, permitting separate award tracks for state procurement and county/local federal funds procurement, with potential for multiple contracts if different vendors prevail in each category. The solicitation requires all vendors to execute a HIPAA Business Associate Agreement with the West Virginia Department of Health and Human Resources to ensure compliance with healthcare data privacy requirements. Vendors must complete a West Virginia Purchasing Affidavit affirming that they are not in default on monetary obligations to the state or political subdivisions, and must comply with federal regulations including domestic preferences for U.S.-produced goods, Davis-Bacon wage rates if applicable, and debarment verification through the System for Award Management. The solicitation establishes a contract value of $1,000,000.00 and requires performance bonds and labor/material payment bonds each in the amount of $1,000,000.00, as well as Commercial General Liability and Automobile Liability Insurance minimums of $1,000,000.00 per occurrence throughout the contract term. Federal compliance provisions require vendors to take affirmative steps to ensure participation by minority business enterprises and women's business enterprises, and to comply with applicable federal environmental and labor regulations. No incumbent vendor information or specific set-asides for disadvantaged enterprises are indicated in the solicitation documents.