LCAP Webster County Landfill Leachate Hauling

The West Virginia Department of Administration Purchasing Division, on behalf of the Department of Environmental Protection, is soliciting bids for an open-end master agreement to provide leachate hauling services from the Webster County Landfill to the Cowen Public Service District Wastewater Treatment Plant near Cowen, West Virginia, or to the nearest WVDEP-approved wastewater treatment facility as directed. The procurement seeks qualified vendors to pump, haul, and dispose of leachate, with historical monthly volumes ranging from 197,000 to 502,000 gallons (4,708,000 gallons total over the prior 12-month period) and an estimated annual volume of 40,000 gallons (400 units at 100-gallon increments). Vendors must provide all trucks, personnel, equipment, and be capable of responding to emergency requests within four hours of notification, with main operating days Monday through Friday, though hours may vary due to holidays and weather conditions. Required qualifications include valid Commercial Driver's Licenses with Tank Vehicle Endorsements for all personnel, compliance with West Virginia Public Service Commission common carrier requirements, and insurance coverage of $1,000,000 per occurrence for both Commercial General Liability and Automobile Liability. The contract will initially run for one year with three successive one-year renewal options upon mutual written consent of all parties, and vendors must submit detailed driver and vehicle rosters. Pricing must be submitted on a per-100-gallon basis with payment made monthly in arrears based on actual gallons hauled, accompanied by leachate hauling log sheets. The original solicitation closed August 30, 2023, with a mandatory pre-bid meeting scheduled and questions due by August 21, 2023 at 4:00 p.m. Eastern Time; however, Addendum #1 extended the bid closing date to September 7, 2023 at 1:30 p.m., and Addendum #3 (issued September 1, 2023) cancelled the solicitation with notification that the project would be rebid through wvoasis.gov within 48 hours.

No specific set-aside designations, disadvantaged enterprise restrictions, or incumbent contractor information are identified in the solicitation documents. Vendors are responsible for all mileage, travel costs, emergency response, and must assume all costs associated with snow removal during periods of inclement weather to ensure contract compliance. The West Virginia Department of Environmental Protection will handle treatment charges at the wastewater treatment plant and all sampling and testing costs, which vendors should not include in their bids. Vendors must comply with safety inspection requirements within 30 days of contract award and submit addendum acknowledgment forms with their bids to avoid disqualification. No specific award value or budget range is disclosed in the available procurement documents, though the estimated annual volume of 40,000 gallons provides a basis for vendors to calculate anticipated revenue based on their submitted per-100-gallon pricing. The contract is funded through the West Virginia Landfill Closure Assistance Program, and interested vendors should direct inquiries to Joseph E. Hager III at (304) 558-2306 or joseph.e.hageriii@wv.gov, with bids submitted to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, West Virginia 25305.