Lcap groundwater monitoring

The West Virginia Department of Administration Purchasing Division, acting on behalf of the West Virginia Department of Environmental Protection (WVDEP), is issuing a Centralized Request for Quote (CRFQ) for groundwater monitoring services at thirty landfills across four regions: East, North, South, and West. The contract requires comprehensive groundwater monitoring field services, including gauging, purging, sampling, preserving, and transporting samples from 146 monitoring wells, with a total of 323 sampling events per year. Specific deliverables include twice-yearly field monitoring services for each region, with quantities ranging from 69 to 97 events per region, and additional statistical analysis setup and reporting services. The solicitation requires vendors to provide all labor, equipment, transportation, and incidentals necessary for groundwater sampling, adhering to WVDEP Quality Assurance/Quality Control plans and submitting standard operating procedures and monitoring results. Vendors must use approved laboratories for analysis and cannot be the same entity analyzing the samples. The bid was issued on September 8, 2025, with responses due on September 16, 2025, at 1:30 PM ET, and the initial contract term is one year from August 15, 2025, with potential renewals for up to three additional years.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Four approved laboratories are listed for sample analysis: Acculab, Inc., ALS Group USA Corp, Analabs, Inc., and Pace Analytical Services, LLC. The contract is structured as an open-end contract with estimated quantities for each line item, and the award will be made to the vendor providing the lowest overall bid amount. Approximately 7.5% of wells may be dry, and vendors must make one attempt per biannual sampling to confirm well status. While specific pricing details are not provided, the contract covers comprehensive services across four regions with varying numbers of monitoring wells and sampling events. The invoice and shipping address for all services is the Landfill Closure Assistance Program located at 601 57th St SE in Charleston, WV, with the buyer contact being Joseph (Josh) E Hager III, reachable at joseph.e.hageriii@wv.gov or (304) 558-2306.