Addendum #1 9-8-2025.pdf
PDF 305 KB Posted
- Attached to
- LCAP GROUNDWATER MONITORING
- Solicitation number
- CRFQ-0313-DEP2600000006-2
- Issued by
- Berkeley County, West Virginia
About this file
This document is a Centralized Request for Quote (CRFQ) issued by the West Virginia Department of Administration's Purchasing Division on behalf of the West Virginia Department of Environmental Protection for a groundwater monitoring contract. The solicitation seeks to establish an open-end contract for groundwater monitoring services at thirty (30) landfills, divided into four regions: East, North, South, and West. The contract involves biannual field services including gauging, purging, sampling, preserving, and transporting samples from monitoring wells, with quantities ranging from 77 to 97 events per region. The bid was originally issued on September 8, 2025, with an extended bid closing date of September 16, 2025, at 1:30 PM ET, and includes an addendum that published vendor Q&A and extended the bid close date.
The solicitation includes line items for field services in each region, with a total of 323 monitoring wells across the four regions, plus additional services for statistical analysis setup and reporting. The scope of work requires twice-yearly sampling, with a 10% duplicate sample requirement, and involves collecting samples from wells at various landfill locations. Vendors must use approved laboratories for inorganic and organic analysis, with four laboratories listed: Acculab, Inc., ALS Group USA Corp, Analabs, Inc., and Pace Analytical Services, LLC. The document notes that approximately 7.5% of wells may be dry, and vendors are required to make one attempt per biannual sampling to confirm well status. Purge water disposal and all associated costs are to be included in the vendor's overall sampling event pricing.
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Date Printed: Sep 8, 2025 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Service - Prof
Proc Folder: 1743847 Reason for Modification:
Doc Description: LCAP GROUNDWATER MONITORING Addendum #1 issued to publish vendor Q&A and extend bid close date until 9/16/2025 @ 1:30 PM
ET.
Proc Type: Central Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2025-09-08 2025-09-16 13:30 CRFQ 0313 DEP2600000006 2
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Joseph (Josh) E Hager III
(304) 558-2306 joseph.e.hageriii@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Sep 8, 2025 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
The West Virginia Purchasing Division is soliciting bids on behalf of the West Virginia Department of Environmental Protection to establish an open-end contract for groundwater monitoring at thirty (30) Landfills. The Landfills under this contract are divided into four (4) Regions: East, North, South, and West per the attached specifications and terms and conditions.
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
ENVIRONMENTAL
PROTECTION
LANDFILL CLOSURE
ASSISTANCE PROGRAM
LANDFILL CLOSURE
ASSISTANCE PROGRAM
601 57TH ST SE 601 57TH ST SE
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Field Services - East Region Landfill 97.00000 EA
Comm Code Manufacturer Specification Model #
71122800
Extended Description:
Twice per year, all labor, equipment, materials, transportation, and incidentals to gauge, purge, sample, preserve and transport samples to laboratory from 44 monitoring wells located at the East Region Landfills (See Attachments A, B and Exhibit 1). Quantity includes 10% duplicates.
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
ENVIRONMENTAL
PROTECTION
LANDFILL CLOSURE
ASSISTANCE PROGRAM
LANDFILL CLOSURE
ASSISTANCE PROGRAM
601 57TH ST SE 601 57TH ST SE
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Field Services - North Region Landfill 77.00000 EA
Comm Code Manufacturer Specification Model #
71122800
Extended Description:
Twice per year, all labor, equipment, materials, transportation, and incidentals to gauge, purge, sample, preserve and transport to laboratory for analysis from 35 monitoring wells located at the North Region Landfills (See Attachments A, B and Exhibit 1).
Quantity includes 10% duplicates.
Date Printed: Sep 8, 2025 Page: 3 FORM ID: WV-PRC-CRFQ-002 2020/05
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
ENVIRONMENTAL
PROTECTION
LANDFILL CLOSURE
ASSISTANCE PROGRAM
LANDFILL CLOSURE
ASSISTANCE PROGRAM
601 57TH ST SE 601 57TH ST SE
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Field Services - South Region Landfill 80.00000 EA
Comm Code Manufacturer Specification Model #
71122800
Extended Description:
Twice per year, all labor, equipment, materials, transportation, and incidentals to gauge, purge, sample, preserve and transport samples to laboratory for analysis from 36 monitoring wells located at the South Region Landfills (See Attachments A, B and Exhibit 1). Quantity includes 10% duplicates.
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
ENVIRONMENTAL
PROTECTION
LANDFILL CLOSURE
ASSISTANCE PROGRAM
LANDFILL CLOSURE
ASSISTANCE PROGRAM
601 57TH ST SE 601 57TH ST SE
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Field Services - West Region Landfill 69.00000 EA
Comm Code Manufacturer Specification Model #
71122800
Extended Description:
Twice per year, all labor, equipment, materials, transportation, and incidentals to gauge, purge, sample, preserve and transport samples to laboratory for analysis from 31 monitoring wells located at the West Region Landfills (See Attachments A, B and Exhibit 1). Quantity includes 10% duplicates.
Date Printed: Sep 8, 2025 Page: 4 FORM ID: WV-PRC-CRFQ-002 2020/05
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
ENVIRONMENTAL
PROTECTION
LANDFILL CLOSURE
ASSISTANCE PROGRAM
LANDFILL CLOSURE
ASSISTANCE PROGRAM
601 57TH ST SE 601 57TH ST SE
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 Statistical Analysis Setup 30.00000 EA
Comm Code Manufacturer Specification Model #
71122800
Extended Description:
Once per year, all labor, equipment, materials, transportation and incidentals to collect, compile and construct data base for statistical evaluations of information obtained in field services and laboratory analysis.
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
ENVIRONMENTAL
PROTECTION
LANDFILL CLOSURE
ASSISTANCE PROGRAM
LANDFILL CLOSURE
ASSISTANCE PROGRAM
601 57TH ST SE 601 57TH ST SE
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 Statistical Analysis and Reporting 60.00000 EA
Comm Code Manufacturer Specification Model #
71122800
Extended Description:
Twice per year, all labor (including clerical), printing, binding, copying, shipping, etc., and incidentals to evaluate data and report findings to WVDEP.
SCHEDULE OF EVENTS
Line Event Event Date
Revised 6/8/2012
SOLICITATION NUMBER: [Insert RFQ, RFP No.] Addendum Number: [Insert Number]
The purpose of this addendum is to modify the solicitation identified as [insert RFQ, RFP No.] (“Solicitation”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
[ ] Modify bid opening date and time
[ ] Modify specifications of product or service being sought
[ ] Attachment of vendor questions and responses
[ ] Attachment of pre-bid sign-in sheet
[ ] Correction of error
[ ] Other
Description of Modification to Solicitation:
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.
Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
ATTACHMENT A
RFI: Questions from vendors for CRFQ DEP26*06 LCAP Groundwater Monitoring
Q.1. Please provide the list and addresses of laboratories available under the Inorganic Analysis of
Water and Soil contract and the Organic Analysis of Water and Soil contract per 3.3.2.
A. See list below.
Acculab, Inc 4590 Hanging Rock Hwy Logan, WV 25601Phone: 304-752-6798 Fax: 304-752-5933
ALS Group USA Corp 1710 Union Carbide Dr.
South Charleston, WV 25303 Phone: 304-915-2310
Analabs, Inc P. O. Box 1235 Crab Orchard, WV 25827 Fax: 304-255-4821 Fax: 304-255-2410
Pace Analytical Services, LLC P. O. Box 286 Beaver, WV 25813 Phone: 304-255-2500 Fax 304-255-2572
Q.2. Please provide the list of any monitoring wells with dedicated pumps.
A. There are no wells with pumps.
Q.3. If the Vendor deems a well head inaccessible and requires WVDEP maintenance, what is the timeframe for maintenance occurring such that the Vendor can collect the biannual sample?
A. The project manager will resolve the issues before the following sampling time frame, if possible.
Q.4. Please provide the previous biannual total purge volume by region or average purge volume for all wells to assist in determining the purge water disposal cost per 3.1.1.6.
A. That data is not readily available, and it is on the vendor to include as part of the overall cost for a sampling event.
Q.5. Per Section 3.1.1.8.1, a dry well is not considered a sampling event. How many attempts must the
Vendor make to confirm the well is dry for that biannual sampling? What is the percent of dry wells from previous sampling?
A. One attempt per biannual sampling requirement. Overall percentage of dry wells for all regions combined is 7.5%
ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.:_____________
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.
Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
[ ] Addendum No. 1 [ ] Addendum No. 6
[ ] Addendum No. 2 [ ] Addendum No. 7
[ ] Addendum No. 3 [ ] Addendum No. 8
[ ] Addendum No. 4 [ ] Addendum No. 9
[ ] Addendum No. 5 [ ] Addendum No. 10
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
Date
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
| Draft_CRFQ_0313_DEP2600000006_2_WV_CRFQ_FORM |
| AddendumStandardFormat |
| Questions DEP 1743847 LCAP Groundwater Monitoring |
| AddendumStandardFormat |
| Text1: CRFQ 0313 DEP2600000006 |
| Text2: No.01 |
| Check Box4: Yes |
| Check Box5: Off |
| Check Box6: Yes |
| Check Box7: Off |
| Check Box8: Off |
| Check Box9: Off |
| Text3: Addendum issued to publish and distribute the attached documentation to the vendor community. |
1. To publish agency responses to all vendor submitted questions
2. To extend bid close date until 9/16/2025 @ 1:30 PM ET.
Text4: CRFQ DEP26*06
File details come from the government source that posted it. Updated .