LC Library Collection Move

Lee County, North Carolina is seeking comprehensive moving services for its main library collection relocation through a Request for Proposals (RFP) 4841-02-26. The project involves packing, transporting, and safely delivering approximately 100,000 items, including physical books, audiobooks, DVDs, magazines, 30 desktop computers, office furniture for 15 full-time and 16 part-time staff members, and miscellaneous equipment like mobile shelving units and lockers. The move will transfer the library collection from an existing 18,000-square-foot facility on Hawkins Avenue to a new 35,000-square-foot facility on Bragg Street. Proposal submissions are due by February 9, 2026, at 3:00 PM EST to the Lee County Finance Department. A mandatory site visit is scheduled for January 26, 2026, at 2:00 PM at the current library location. Evaluation criteria will include total cost (30%), ease and suitability of proposed solution (30%), vendor reputation and experience (20%), insurance and guarantees (10%), and proposal clarity (10%). Vendors must submit a technical proposal with detailed implementation plans, three comparable project references, and authorized signatures.

The RFP does not explicitly mention any set-aside designations for disadvantaged enterprises or specific restrictions on responding organizations. Vendors are required to provide comprehensive general liability and worker's compensation insurance, with a Certificate of Insurance needed at contract execution. The solicitation does not indicate an existing incumbent contractor or specify a precise budget range for the project. Sales tax will be invoiced separately, as Lee County is not tax exempt. Lee County reserves the right to reject all proposals, cancel the solicitation, or negotiate terms with any selected vendor. The project is anticipated to commence after March 24, 2026, following consultant interviews scheduled for the week of February 9, 2026. Interested vendors must submit two paper copies of their proposals in sealed envelopes, with electronic submissions explicitly prohibited.