RFP 4841-02-26 Addendum 2.pdf

This is an addendum to a Request for Proposals issued by Lee County, North Carolina for comprehensive moving services related to the relocation of the Main Library collection. The RFP 4841-02-26 seeks packing, transportation, and safe delivery of approximately 100,000 items from the current 18,000-square-foot facility on Hawkins Avenue to a new 35,000-square-foot facility on Bragg Street. The collection includes physical books, audiobooks, DVDs, magazines, 30 desktop computers, office furniture for 31 staff members, and miscellaneous equipment such as mobile shelving units and lockers. A mandatory site visit was originally scheduled for January 26, 2026, at 2:00 PM at the current library location. Proposal submissions are due by February 9, 2026, at 3:00 PM EST to the Lee County Finance Department, Attn: Tammy Gill, 115 Chatham Street, Suite 301, Sanford, NC 27330. Project commencement is anticipated after March 24, 2026, following consultant interviews scheduled for the week of February 9, 2026.

Addendum #2 addresses weather contingency procedures for the January 26, 2026 site visit. If Lee County Government issues a department or building closure due to inclement weather, the scheduled meeting and building tour will be rescheduled to a date and time to be determined, with no virtual option available. In the event of an emergency closure, an addendum will not be issued in advance; instead, closure updates and related information will be posted to the Lee County Libraries' Facebook and Instagram accounts (@LeeCountyLibrariesNC). A subsequent addendum with the rescheduled date and time will be released following any closure event. Vendors must submit two paper copies of proposals in sealed envelopes, with electronic submissions explicitly prohibited. Evaluation will be based on total cost (30%), ease and suitability of proposed solution (30%), vendor reputation and experience (20%), insurance and guarantees (10%), and proposal clarity (10%).