RFP 4841-02-26 Addendum 3 - Reschedule Site Visit.pdf

This is an addendum to a Request for Proposals issued by Lee County, North Carolina for moving services related to the relocation of the Lee County Main Library collection. Addendum #3 reschedules the mandatory informational meeting and site visit due to impending weather, moving the event from its original date to Friday, January 30th, 2026 at 2:00 PM. The meeting will be held in the auditorium of the current main library located at 107 Hawkins Avenue in Sanford, North Carolina and will include a tour of the current 18,000-square-foot facility and a question-and-answer session regarding the library collection. The project involves comprehensive moving services to relocate approximately 100,000 items from the existing Hawkins Avenue location to a new 35,000-square-foot facility on Bragg Street, including physical books, audiobooks, DVDs, magazines, 30 desktop computers, office furniture, mobile shelving units, and miscellaneous equipment. Proposal submissions remain due February 9, 2026 at 3:00 PM EST, with consultant interviews anticipated for the week of February 9, 2026 and project commencement after March 24, 2026.

The RFP evaluation will prioritize total cost (30%), solution suitability and ease (30%), vendor reputation and experience (20%), insurance and guarantees (10%), and proposal clarity (10%). Vendors must submit two paper copies of sealed proposals with technical implementation details, three comparable project references, and authorized signatures; electronic submissions are prohibited. Comprehensive general liability and worker's compensation insurance with a Certificate of Insurance at contract execution are mandatory requirements. Lee County will invoice sales tax separately as the county is not tax exempt. The solicitation does not identify an incumbent contractor, specify a precise budget range, or indicate set-aside designations for disadvantaged enterprises. Lee County reserves the right to reject all proposals, cancel the solicitation, or negotiate terms with selected vendors.