Lawn Care and Maintenance Services

Clayton County Public Schools (CCPS) in Georgia issued IFB 028-22 for lawn care and maintenance services across selected campuses, but this solicitation was cancelled by Addendum 3 on August 12, 2022, and will not be awarded. CCPS anticipates issuing a new solicitation with revised Scope of Services and Specifications to replace the cancelled IFB.

The original scope encompassed grass cutting, edging, trimming, pruning, debris removal, mulching with pine straw, and athletic field maintenance across fourteen school facilities organized into seven geographic zones (Zones 1–6 operating April 1 through September 30, Zone 7 year-round April 1 through March 31). Service areas ranged from approximately 4 to 44.7 acres. Mowing was required every ten days or less during applicable service periods. Bidders could quote on individual properties or entire zones. Initial corrective work included bare spot repairs and sinkhole remediation; fence line maintenance extending three feet from fence lines; straw application twice yearly; and edge and spray services around outfield areas only. Work was limited to school property boundaries to the nearest street, highway, or road, with no perimeter tree line work beyond ten feet.

Bidders were required to demonstrate a minimum of three years of experience providing lawn care and maintenance services for school districts, colleges, universities, or similarly sized governmental organizations. Insurance requirements included workers' compensation ($100,000 per accident), comprehensive general liability ($1,000,000 combined single limit), and automobile liability ($1,000,000 combined single limit), with CCPS named as additional insured. E-Verify compliance, criminal background checks on all employees, and relevant references were mandatory.

The original contract was structured as a one-year initial term with two successive one-year renewal options on the same terms, terminating June 30 of each fiscal year. Pricing was to be submitted on an all-inclusive, F.O.B. Destination basis via the Bonfire e-procurement portal. The original pre-bid conference occurred June 28, 2022, at 10:30 a.m. EST via Zoom. This was a new service offering with no incumbent contractor or price history available.