Addendum 1
181 KB Posted
- Attached to
- Lawn Care and Maintenance Services
- Solicitation number
- IFB028-22
- Issued by
- Clayton County, Georgia
About this file
This Addendum 1 document pertains to Invitation for Bids (IFB) 028-22 for Lawn Care and Maintenance Services issued by Clayton County Public Schools (CCPS) in Jonesboro, Georgia. The solicitation originally released on June 21, 2022, encompasses lawn care and maintenance services for selected CCPS campuses. A pre-bid conference was held via Zoom on Tuesday, June 28, 2022, at 10:30 A.M. EST with meeting ID 938 5126 9076 and passcode 638676, featuring presentations by the Director of Maintenance and Maintenance Coordinators on the scope of work and project overview. The addendum modified key deadlines: the deadline for posting answers was extended to Friday, July 22, 2022, and the bid submission deadline was changed to Friday, July 29, 2022, with bids to be submitted through the CCPS e-Procurement Portal at claytonk12ga.bonfirehub.com by 3:00 P.M. EST. Written questions from bidders were required to be submitted no later than 3:00 P.M. on Tuesday, July 19, 2022, to purchasing@clayton.k12.ga.us, with all responses provided in writing via addendum to the CCPS website.
The pre-bid conference attendance sheet documents 14 attendees participating via Zoom, including CCPS staff members such as Sam Coger (Director of Maintenance), Tim Cruz (Coordinator of Maintenance), Mark Brown (Supervisor of Maintenance), and various other CCPS personnel and external parties. Bidders were instructed that oral responses provided during the pre-bid conference were not authoritative and could not be relied upon; all official guidance would be provided through written addenda issued by the Department of Purchasing. Bidders were also cautioned not to contact the end-user department directly with questions and were made responsible for monitoring the CCPS website to obtain copies of any addenda issued for the IFB. All bidders were required to acknowledge receipt of Addendum 1 by completing, signing, and returning the acknowledgement sheet with their proposals, with failure to do so potentially resulting in proposal rejection.
Text of this file
1058 Fifth Avenue, Jonesboro, Georgia 30236 (770) 473-2700
DR. MORCEASE J. BEASLEY EMMA BENTON
Superintendent of Schools Chief Financial Officer
ADDENDUM # 1
IFB 028-22 Lawn Care and Maintenance Services Solicitation Released: June 21, 2022
Where any original item, term, or requirement is not specifically amended, voided or superseded by this addendum, it will remain in effect. This clarification is being provided to all known respondents.
1. The deadline to post answers for this IFB has changed to Friday, July 22, 2022.
2. The submission deadline for this IFB has changed to Friday, July 29, 2022.
3. The Pre-Bid Teleconference Agenda and Sign-in Sheet pertaining to this IFB are attached hereto as Attachment 1.
Debra B. Brewer, Esq., CPPO Issue Date Director, Department of Purchasing
ACKNOWLEDGEMENT
This sheet must be completed, signed, and returned with any bid to acknowledge receipt of this Addendum. Failure to do so may result in the rejection of any proposal submitted.
The above addendum is hereby acknowledged:
Signature
Title
Company Name
Date
Clayton County Public Schools Division of Business Services
DocuSign Envelope ID: 5ABA1242-81D9-4FF1-9B6F-B7992464C8D9
July 19, 2022 | 2:17:58 PM EDT
IFB 028-22 Lawn Care and Maintenance Services Page 2 of 4
ATTACHMENT 1
IFB NO. 028-22
LAWN CARE AND MAINTENANCE SERVICES
PRE-BID CONFERENCE
Tuesday, June 28, 2022, 10:30 A.M.
VIA ZOOM MEETING
Department of Purchasing
Agenda
1. Opening Remarks Rose Tookes Purchasing Buyer
Introduction of CCPS Staff Purpose of the Meeting Purchasing Process Required Forms Submission of Written Questions
2. Overview and Scope of Work Sam Coger
Director of Maintenance
Tim Cruz Coordinator, Maintenance
3. Questions and Answers Sam Coger
Tim Cruz
4. Conclusion and Adjournment Rose Tookes
Responses to this IFB will be received by Clayton County Public Schools (CCPS) e-Procurement
Portal, at claytonk12ga.bonfirehub.com until 3:00 P.M., Eastern Standard Time (EST) on
Tuesday, July 26, 2022.
All questions or inquiries pertaining to the project are due no later than 3:00 p.m. on Tuesday, July 19, 2022. Submit questions to: purchasing@clayton.k12.ga.us . All replies will be made in writing via an addendum to the CCPS website. Oral responses are not authoritative. It shall be the responsibility of each Bidder to monitor the website and obtain a copy of any addendum issued for this IFB.
mailto:purchasing@clayton.k12.ga.us
IFB 028-22 Lawn Care and Maintenance Services Page 3 of 4
IFB NO. 028-22
LAWN CARE AND MAINTENANCE SERVICES
PRE-BID CONFERENCE
VIA ZOOM MEETING
Department of Purchasing
Questions
Please print your question (s) below. Any question not answered today will be answered by addendum as stated below*
Name: ____________________________Title:_______________________________
Company/Firm: ________________________________________________________
Email Address: ________________________________________________________
*Attendees will be permitted to ask questions during the pre-bid conference, however, any oral responses to questions are not authoritative and may not be relied upon for any matter.
It shall be the responsibility of each Bidder to monitor the CCPS website and obtain a copy of any addendum issued for this IFB. Please do not contact the end-user department for questions.
IFB 028-22 Lawn Care and Maintenance Services Page 4 of 4
IFB 028-22 LAWN CARE AND MAINTENANCE SERVICES
Pre-Bid Conference
Attendance Sheet
Name Signature Title Company Name
1 Sam Coger Via Zoom Meeting Director, Maintenance CCPS
2 Jon Crane Via Zoom Meeting Coordinator, Maintenance CCPS
3 Tim Cruz Via Zoom Meeting Coordinator, Maintenance CCPS
4 Mark Brown Via Zoom Meeting Supervisor, Maintenance CCPS
5 Kemith Thompson Via Zoom Meeting Executive Director CCPS
6 Andre Bias Via Zoom Meeting NA NA
7 Reginald Smith Via Zoom Meeting NA NA
8 Rick Gordon Via Zoom Meeting NA NA
9 Ellis Axson Via Zoom Meeting NA NA
10 Paul () Via Zoom Meeting NA NA
11 Andre Turner Via Zoom Meeting Buyer Support Specialist CCPS
12 Cint Gilstrap Via Zoom Meeting Buyer Support Specialist CCPS
13 Rick Gordon Via Zoom Meeting NA NA
14 Rose Tookes Via Zoom Meeting Buyer CCPS
Division of Business Services
| 2022-07-19T11:17:59-0700 | |
| Digitally verifiable PDF exported from www.docusign.com |
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