Lawn Care and Maintenance Services

Clayton County Public Schools in Georgia issued IFB 018-22 for lawn care and maintenance services to selected campuses, with bids due May 24, 2022, and a mandatory pre-bid conference on April 26, 2022, via Zoom — but the solicitation was cancelled on May 12, 2022, and will not be awarded. CCPS anticipates issuing a new solicitation with revised scope of services and specifications.

The original scope encompassed grass cutting, edging, debris removal, vegetation pruning, flower bed maintenance with pine straw mulch, and corrective work such as bare-spot treatment and low-hanging tree-limb removal under 10 feet, organized into seven zones across multiple campuses. Zones 1–6 spanned approximately 213.7 acres total with service every 10 days from April 1 through September 30 (six months, 12 service cycles per zone). Zone 7 covered three locations totaling 14 acres requiring service every five days for seven months, then monthly service for five months (12-month term).

Bidders were required to demonstrate three years of experience performing lawn care and maintenance services for a school district, college/university, or similar-sized governmental organization. All contractors had to maintain comprehensive general liability insurance of not less than $1 million, worker's compensation at statutory limits, and automobile liability insurance of $1 million, and register with the E-Verify Program. Services were to be performed 6:00 a.m. to 4:00 p.m. to avoid interference with school operations. The contract was a requirements contract with no guaranteed quantities; CCPS reserved the right to make one award, multiple awards, or no award.

The ground supervisor conducted inspections within 24 hours of completion, with unsatisfactory work corrected within 24 hours of notification. Pricing was submitted on an all-inclusive, F.O.B. Destination basis with no additional charges accepted beyond those listed. Site visits were scheduled for April 27–29, 2022. The question deadline was May 6, 2022, with answers posted by May 17, 2022. Submissions were required via the CCPS e-Procurement Portal (Bonfire) with Intent to Bid required by May 24 at 3:00 p.m. EDT.