Law enforcement off duty detail platform
Closed State & local contract opportunity
- Solicitation number
- PD 01-0-2025
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- UNSPSC codes
- Points of contact
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- Kelly Gutierrez kelly.gutierrez@pbfl.org
- Jessica Hinchman jessica.hinchman@pbfl.org
Updated .
About this opportunity
The City of Palm Bay, located in Brevard County, Florida, is seeking a comprehensive law enforcement off-duty detail platform through Request for Quote #PD 01-0-2025. The procurement aims to acquire an online system that enables local venues within Palm Bay city limits to request and manage law enforcement officer details for various events. The platform must include sophisticated features such as easy venue access, officer job management, a mobile application, online invoice payment, 24/7 customer service, automated job assignment capabilities, push notifications, and recurring job functions. Vendors must provide a fully outsourced solution that handles scheduling, invoicing, and payments, with the current officer rate set at $45 per hour. The evaluation criteria is straightforward: the award will be made to the vendor offering the lowest markup percentage, not to exceed 10%. Quotes are due by close of business on Thursday, November 7, 2024, at 5:00 PM, with submissions accepted via email to Antoinette.Schrum@palmbayflorida.org or through VendorLink.
There are no specific set-aside designations or restrictions on organizational types mentioned in the solicitation documents. Bidders must submit a cover page, completed pricing page, narrative of any deviations, and proof of liability and workers' compensation insurance. Insurance requirements are stringent, including $1,000,000 commercial general liability coverage per occurrence, $1,000,000 automobile liability coverage, and statutory workers' compensation coverage for Florida. While no incumbent vendor is identified, the platform must be capable of integrating with the City of Palm Bay's existing operational systems. The vendor will be responsible for comprehensive financial management, including collecting payments from clients, providing bi-weekly payments to the City, managing financial liability for non-city overtime details, and generating end-of-pay-period reports. Although a specific budget range is not disclosed, the contract will be structured around the $45 per hour officer rate with a maximum 10% markup, suggesting a potential variable contract value based on the volume of off-duty details requested by local venues.
Opportunity text
The City of Palm Bay is requesting bids for a law enforcement off duty detail platform. This will allow for local venues, within the City limits of Palm Bay, such as churches, business, etc. to request law enforcement officials for their event(s). The awarded vendor and their online platform must include the following specifications: a. Allow for easy access for local venues to use for requesting officers for job. b. Allow for officers to manage assigned jobs from online platform. c. Phone app where officers can easily sign up, make changes, or cancel job. d. Ability for venues to pay invoices online. e. 24/7 customer service to input, change or cancel jobs. f. Auto-populate recurring jobs. g. Push notifications to officer's email or phone for job approval notifications or last-minute changes. h. Assignments based on tenure, date of last job, seniority, rotation, officer availability, first come first serve, rank, point-based, or mixture of methods. i. Invoice and collect the full amount due for the officer's time, which is currently forty-five dollars ($45) per officer, per hour, but subject to change, and a mark up for providing the services, billed directly to the local venue, not to exceed ten percent (10%). j. Provide payment to the City on a bi-weekly, or other agreed upon schedule, and incur all financial liability for all non-city overtime details. k. End of pay period report of all hours the officers worked for the City's Payroll team. l. Carry liability/workmans comp insurance. The award will be made to the vendor who provides the lowest mark-up percentage.
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