Request_for_Quote_PD_01-0-2025_-_Law_Enforcement_Off_Duty_Detail_Platform.pdf
PDF 119 KB Posted
- Attached to
- LAW ENFORCEMENT OFF DUTY DETAIL PLATFORM
- Solicitation number
- PD 01-0-2025
- Issued by
- Brevard County, Florida
About this file
The document is a Request for Quote (RFQ) #PD 01-0-2025 issued by the City of Palm Bay, Florida, for a Law Enforcement Off Duty Detail Platform. The procurement is seeking a vendor to provide an online platform that allows local venues within Palm Bay to request law enforcement officers for events, with quotes due by close of business on Thursday, November 7, 2024, at 5:00 PM. The platform must include features such as easy access for venues, officer job management, a mobile app, online invoice payment, 24/7 customer service, job assignment capabilities, push notifications, and automated recurring job functions.
The pricing structure involves a mark-up percentage for services, not to exceed 10%, with the current officer rate at $45 per hour. The award will be made to the vendor offering the lowest mark-up percentage. The selected vendor will be responsible for invoicing venues, collecting payments, providing bi-weekly payments to the City, managing financial liability for non-city overtime details, generating end-of-pay-period reports, and carrying liability and workers' compensation insurance. Bidders are required to submit a cover page, completed pricing page, narrative of any deviations, and proof of liability/workers' compensation insurance.
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Other files
| File | Type | Posted |
|---|---|---|
| Request_for_Quote_PD_01-0-2025_-_Law_Enforcement_Off_Duty_Detail_Platform_Addendum_1.pdf | ||
| COI_Sample.pdf |
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Text version
Quote #PD 01-0-2025 – Law Enforcement Off Duty Detail Platform Page 1 of 3
REQUEST FOR QUOTE # PD 01-0-2025
LAW ENFORCEMENT OFF DUTY DETAIL PLATFORM
Procurement Department 120 Malabar Road, SE Palm Bay, FL 32907-3009
ISSUE DATE: 10/31/2024
DEPARTMENT CONTACT:
Antoinette Schrum Sergeant, Community Services Division
PHONE NUMBER: (321) 726-5627
E-MAIL:Antoinette.Schrum@pbfl.org
QUOTES ARE DUE: CLOSE OF BUSINESS on Thursday, November 7, 2024 at 5:00pm.
PLEASE COMPLETE AND SUBMIT THIS FORM WITH YOUR BID
Bidder Name: ___________________________
Pricing is firm through:
Address: _______________________________
Phone Number: _________________________ Do you except VISA? Yes _____ No ______
Fax Number: ___________________________ List of Deviations (if any) attached Yes _____ No_____
E-Mail Address: _________________________
FEIN Number: __________________________ If submitting a “NO BID,” state reason:
REQUIRED SUBMITTALS
1. Cover page (this page)
2. Completed pricing page (page 3)
3. Provide narrative that explains deviations, if any, from specifications.
4. Proof of liability/workmans comp insurance (sample provided for reference)
Submittals will be accepted via email Antoinette.Schrum@palmbayflorida.org and must be received no later than Thursday, November 7, 2024 at close of business. The City is not responsible for technology issues.
Authorized Signature
Title (printed or typed)
Printed Name
Date
Quote #PD 01-0-2025 – Law Enforcement Off Duty Detail Platform Page 2 of 3
SCOPE OF WORK
The City of Palm Bay is requesting bids for a law enforcement off duty detail platform. This will allow for local venues, within the City limits of Palm Bay, such as churches, business, etc. to request law enforcement officials for their event(s).
The awarded vendor and their online platform must include the following specifications:
a. Allow for easy access for local venues to use for requesting officers for job.
b. Allow for officers to manage assigned jobs from online platform.
c. Phone app where officers can easily sign up, make changes, or cancel job.
d. Ability for venues to pay invoices online.
e. 24/7 customer service to input, change or cancel jobs.
f. Auto-populate recurring jobs.
g. Push notifications to officer’s email or phone for job approval notifications or last-minute changes.
h. Assignments based on tenure, date of last job, seniority, rotation, officer availability, first come first serve, rank, point-based, or mixture of methods.
i. Invoice and collect the full amount due for the officer’s time, which is currently forty-five dollars ($45) per officer, per hour, but subject to change, and a mark up for providing the services, billed directly to the local venue, not to exceed ten percent (10%).
j. Provide payment to the City on a bi-weekly, or other agreed upon schedule, and incur all financial liability for all non-city overtime details.
k. End of pay period report of all hours the officers worked for the City’s Payroll team.
l. Carry liability/workmans comp insurance.
The award will be made to the vendor who provides the lowest mark-up percentage.
Quote #PD 01-0-2025 – Law Enforcement Off Duty Detail Platform Page 3 of 3
QUOTE PRICING PAGE
REQUEST FOR QUOTE # PD 01-0-2025
LAW ENFORCEMENT OFF DUTY DETAIL PLATFORM
Item
ITEM DESCRIPTION AMOUNT
Mark-up for providing services, billable directly to the local customer. Not to exceed 10%
Authorized Signature Address
Printed Name & Title City, State, Zip Code
Company Telephone Number
Date Fax Number
Email Address Cell Phone Number
File details come from the government source that posted it. Updated .