Law and Public Records Online Research Services

The State of Utah Division of Purchasing is conducting a Request for Proposal (RFP) for Public Records, Legal Investigative, and Online Research Services. This procurement opportunity seeks to establish multiple vendor contracts for a five-year term, with vendors required to guarantee pricing for the initial year. The contract will be awarded using a comprehensive evaluation methodology that includes 800 technical points and 200 cost points, with vendors needing to achieve a minimum combined score of 700 out of 1000 points to be considered. Proposals are due by September 30, 2025, and the procurement will result in contracts for vendors providing specialized online research and public records access services. Evaluation criteria will be based on technical capabilities, service quality, pricing competitiveness, and overall responsiveness to the state's specific research and records access requirements. An administrative fee of 0.20% will be applied to contract transactions. Vendors must demonstrate comprehensive capabilities in retrieving and providing legal, investigative, and public records information through online platforms and research services.

The RFP does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises based on the provided information. The procurement appears open to qualified vendors who can meet the technical and performance specifications outlined in the attached documents, including Attachment B (Scope of Work) and Attachment E (Technical Specifications). While specific budget ranges are not detailed in the summary information, the multi-year contract structure and comprehensive evaluation process suggest a significant potential contract value. Vendors will need to carefully review the technical requirements, cost sheet, and scoresheet to understand the precise qualifications and submission expectations. The contract allows for multiple awards, indicating the state seeks to establish a robust vendor pool capable of meeting diverse public records and research service needs. Interested vendors must thoroughly examine the attached documents, particularly the IT terms and conditions and the technical specifications, to ensure full compliance with the state's procurement requirements.