Laundry Soap for KCI

The Commonwealth of Kentucky Finance and Administration Cabinet issued a Request for Bid (RFB 758 2300000001) on July 1, 2022, on behalf of the Department of Corrections for laundry soap and related cleaning products for Kentucky Correctional Industries (KCI). The procurement seeks four line items: 2,500 pails of Signal 15 White Laundry Detergent, 1,000 pails of Formula #5 White 265 Laundry Detergent, 500 pails of All Purpose Bleach, and 5 drums of Liquid Dishwashing Detergent, with all products required to meet specified performance standards and comply with Federal Hazardous Substances Labeling Act and OSHA requirements. All laundry detergents and bleach must be shipped in 50-pound pails with handles, while liquid dishwashing detergent must be delivered in new 55-gallon plastic drums to Kentucky Correctional Industries at Entrance #2, 3000 Ash Avenue, Pewee Valley, Kentucky 40056. Bidders may propose alternate brands or specifications with comparable quality if accompanied by sufficient descriptive literature for verification. Award will be made on a "best value" basis using measurable criteria of 90 points for price and 10 points for delivery performance, with the bidder offering the lowest price receiving maximum points and other bidders scored proportionally. Vendors' written questions were due by July 8, 2022 at 10:00 AM ET, with the bid closing date of July 18, 2022 at 1:30 PM ET; all bids must be submitted electronically through the Commonwealth eProcurement system, and bidders must be pre-registered in the Vendor Self Service System prior to submission. The Master Agreement established through this procurement will have an initial one-year contract period with an option to extend for four additional one-year renewal periods, subject to written approval by all parties and potential renegotiation of terms and conditions, with no price increases permitted during the first 12 months of the contract.

All bidders must comply with Kentucky's campaign finance laws, sales and use tax registration requirements, and state tax payment obligations, and must submit a notarized Annual Affidavit as well as Revenue Form 10A100 and EEO forms if applicable. Kentucky resident bidders are eligible for reciprocal preference, with Kentucky Correctional Industries receiving a 20 percent preference equal to the maximum points awarded and qualified bidders receiving a 15 percent preference; qualified bidders include nonprofit corporations furthering Kentucky's purposes, nonprofit agencies serving individuals with severe disabilities that employ such individuals for at least 75 percent of direct labor hours, and organizations registered in good standing with the Secretary of State. Resident bidders must certify authorization to conduct business in Kentucky and demonstrate continuous corporate income tax filings, unemployment insurance fund payments, and workers' compensation policies for at least one year prior to the solicitation advertisement date. No specific incumbent vendors or current contractors are identified in the solicitation documents. Pricing shall be quoted F.O.B. Destination Freight Prepaid and Allowed, exclusive of Federal Excise Tax and Kentucky Sales or Use Tax, with prices remaining valid for a minimum of 60 calendar days after the bid due date. The Commonwealth notes that all quantities mentioned are estimates and reserves the right to reject any bids that do not comply with specifications or to cancel the RFB if all responses exceed available funding; no specific award value or budget range is disclosed in the solicitation materials.