Large Equipment Parts & Service

The Parkway School District in Missouri is seeking bids for a large equipment parts and service contract for its Grounds Department through Proposal Number 26-37. The procurement is specifically targeting factory-authorized service centers capable of providing parts and maintenance services for large equipment on an as-needed basis. Vendors must be authorized dealers with a parts counter and/or service center located in the Metropolitan St. Louis area, and must submit a comprehensive proposal package including a company quote, W-9, vendor signature page, federal work authorization form, references, specification sheets/manuals, non-collusion affidavit, pricing sheet, and a questionnaire. The bid requires only new equipment, excluding used, reconditioned, or demonstrator equipment, with deliveries accepted at the Parkway Warehouse in Chesterfield, Missouri, Monday through Friday between 7:00 a.m. and 2:00 p.m., excluding holidays. The bid will be opened on September 16, 2025, at 3:00 PM CST, with proposals to be submitted digitally through the Parkway Schools Bonfire Portal, and the district will evaluate bids using a "lowest and best" proposal methodology considering factors such as specification compliance, vendor's ability to supply items, inventory maintenance, prior experience, and financial strength.

The contract opportunity does not specify specific set-aside designations or restrictions for disadvantaged enterprises. However, the district emphasizes a policy of nondiscrimination and compliance with federal and state regulations, including the Civil Rights Act and Americans with Disabilities Act. Vendors must be enrolled in the E-Verify work authorization program for employees working on contracted services, with contracts exceeding $5,000 requiring documentation of participation. The initial contract term is twelve months, with the district reserving the right to extend the agreement for an additional one month under the same terms and conditions and potentially award to multiple vendors. The district estimates spending approximately $35,000 for the twelve-month period, though no specific quantities are guaranteed. Pricing is to be F.O.B. destination, with all costs including handling, freight, assembly, setup, and warranty included. Vendors are also required to provide references, disclose potential subcontractors, and submit warranty information, with the district maintaining flexibility to reject any bid or accept partial bids based on their assessment of overall needs.