Large Carcass removal-MDOT-Kalamazoo/Marshall and Coloma

The Michigan Department of Transportation (MDOT) is soliciting proposals for a Large Carcass Removal and Disposal Services contract covering multiple regions, including Southwest (Berrien, Van Buren, Branch, Calhoun, St. Joseph, and Kalamazoo Counties) and Grand Region (Allegan County). The procurement, identified as RFP 20*1468, seeks a vendor to conduct weekly patrols and disposal of large animal carcasses (over 100 pounds) on trunk-lines and interstates within the state's right of way. Contractors will be responsible for one scheduled patrol per week, with optional additional patrols during peak months (May, June, October, and November), using vehicles that meet DOT requirements and equipped with appropriate safety signage. The contract term is five years, from June 1, 2020, to May 31, 2025, with two optional one-year renewal periods. Evaluation criteria will focus on selecting a responsive and responsible bidder who can meet specifications and provide the lowest bid, with considerations for operational capabilities, equipment readiness, and compliance with technical requirements. The mandatory pre-proposal conference call was held on April 21, 2020, with proposal submissions due by May 1, 2020, and an anticipated contract start date of June 1, 2020.

The procurement includes potential set-aside considerations for qualified disabled veterans and service-disabled veteran-owned businesses, with additional evaluation points for economic impact factors such as Michigan employment, capital investments, and job creation. Bidders must submit comprehensive documentation, including a Vendor Questions Worksheet, company background, relevant experience, and certifications regarding tax compliance, labor practices, and corporate citizenship. The state will require contractors to use ArcGIS Collector application for tracking and reporting carcass removal locations, with MDOT providing log-on credentials for read-only database access. Contractors must use mobile devices with cellular connections and meet specific technical requirements for software integration. While specific budget ranges are not explicitly stated, the contract allows for unit-based pricing including routine patrols, optional patrols, carcass removal, and emergency mobilization, with a fuel surcharge mechanism based on monthly published fuel price indices. The state reserves the right to conduct facility inspections, interviews, and reference checks, and potentially award multiple contracts across different regions to ensure comprehensive coverage.