Questions and Answers.docx

Questions and Answers RFP 20*1468 Large Carcass Removal

Q1. How often does the state require invoicing be done?

A1. Invoices are to be submitted monthly (see below from Schedule A) Look in 6.1 Invoice Requirements Q2. If unforeseen circumstances occur which necessitates giving up the contract? Will there be a penalty?

A2. Please review Item # 25 Transition Responsibilities in the Standard Terms and Conditions attachment Q3. Would you consider making this an all or nothing award as splitting it up potentially into 4 separate contracts makes it much more expensive to price out?

A3.: I would prefer one contractor, but we cannot promise that until we see the bids Q4. Equipment we propose to use would be a pickup truck and/or a 16’ dump trailer. Is the dump trailer allowed?

A4. Use of a dump trailer that meets all DOT requirements would be acceptable for Grand Region, Allegan County Q5. Attached is the arrow board that we are proposing to use. It would be mounted on the cab of the truck. We may also be using a dump trailer. Would the arrow need to be mounted on trailer or could it still be mounted on top of truck cab?

A5. The earlier attached boards do not meet the requirements of a type B (60” x 30”) or C (96”x48”) panel if used, could be mounted on trailer or truck cab but would need to remain legible and unobstructed if dump box is raised.

Q6. Will attached Arrows mounted on back rack be acceptable?

A6. See Attachments: These are not Type B or C and would NOT be allowed.

Q7. Will weather/Family emergency be acceptable reasons for less the 48 notice of route change:

A7. These may be acceptable reasons but must be discussed with the Program Manager or designee as soon as possible.

Q8. I have a question regarding the deer carcass removal bid process. Do vendors normally use a outside source to make bids to the State?

A8. It depends on the proposal Commodity or Services.

Q9. How often did Emergency Mobilization Occur for 2018 & 2019.

How many total deer were picked up in each of the four areas for each year?

What was the most deer picked up in one day in each area?

How many optional patrols were done in the following areas per year?

Are there specific locations on the roads that seem to produce the most carcasses? Varies in all areas Coloma BO - Grand Rapids TSC - Kalamazoo TSC - Marshall TSC - Equipment we propose to use would be a pickup truck and/or a 16’ dump trailer. Is the dump trailer allowed? Yes, has to meets all MDOT Safety Regulations Attached is the arrow board that we are proposing to use. It would be mounted on the cab of the truck. We may also be using a dump trailer. Would the arrow need to be mounted on trailer or could it still be mounted on top of truck cab? These do not meet the Type B or C they would not be allowed.

How often does the state require invoicing be done? In Schedule A If unforeseen circumstances occur which necessitates giving up the contract? Will there be a penalty? It a case by case basics.

Would you consider making this an all or nothing award as splitting it up potentially into 4 separate contracts makes it much more expensive to price out? This will be awarded to what best for the State.

Q10. How many deer were picked up in the month of October 2019 and November 2019- Kalamazoo TSC total.

A10. Kalamazoo TSC-178, Coloma BO 135 and Marshall TSC 200