Langford-tutt classroom audio enhancement; RFP#26-206

The Richmond County Board of Education is issuing Request for Proposal #26-206 for classroom audio enhancement systems at Langford-Tutt Middle School in Augusta, Georgia. The procurement involves the procurement and installation of audio amplification equipment, wireless microphone systems, and classroom speakers across 60 classrooms located at 3019 Walton Way, Augusta, Georgia 30909. Bidders must submit detailed proposals in Microsoft Excel format including executive summaries, technical specifications, installation methodologies, quality control plans, staff qualifications and certifications, references, and value-added offerings. The successful contractor must provide a one-year non-declining labor and material warranty for all installed systems and equipment. The evaluation will utilize a 100-point selection matrix weighing ease of use and user participation (25 points), proven track record with similar school districts (25 points), compatibility with existing infrastructure (15 points), proposed cost (20 points), and ability to incorporate additional technologies (15 points). A non-mandatory pre-bid conference is scheduled for Tuesday, May 12, 2026 at 10:00 a.m. at the school site, with sealed proposals due by 3:00 p.m. on Wednesday, May 27, 2026, addressed to Dr. Malinda B. Cobb, Superintendent of Schools. The contract will be awarded on a lump-sum basis to the lowest responsible and responsive bidder meeting specifications and providing overall general value.

All contractors must comply with Georgia's E-Verify program requirements, execute sex offender acknowledgment forms, and maintain required insurance coverage including Workers' Compensation, Contractor's Protective Liability, and Public Liability with minimum limits of $300,000 per person and $500,000 per accident for personal injury, plus $100,000 per accident for property damage. The Richmond County School System is exempt from state sales taxes, and bid prices must exclude applicable federal or state taxes. Bids may not be withdrawn for thirty-five days following the bid opening date. No specific set-asides for disadvantaged enterprises or minority-owned businesses are referenced in the available documentation, nor are incumbent vendors or current contractors identified. The RFP emphasizes compatibility with existing infrastructure, suggesting bidders must ensure proposed systems integrate effectively with current school technology systems. While no specific budget range or award value is provided in the documentation, the lump-sum nature of the contract and the 60-classroom scope suggest a substantial procurement appropriate for qualified audio systems integrators with demonstrated experience in educational facilities.