864 Broad Street – 4th Floor Augusta, Georgia 30901 – 1215

(706) 826-1000 Fax: (706) 826-4612

SHAWNDA STOVALL DR. MALINDA B. COBB BOBBY A. SMITH, CPA

President Superintendent of Schools Chief Financial Officer

RFP COVER SHEET

LANGFORD-TUTT CLASSROOM AUDIO ENHANCEMENT

RFP #26-206

Date:

Vendor Name:

Address:

Phone:

Fax:

Email:

SEALED PROPOSALS ARE DUE May 27, 2026 @ 3:00 P.M.

Addendum(s) Acknowledged: (If Applicable)

Yes #

No

(706) 826-1000 Fax: (706) 826-4612

REQUEST FOR PROPOSAL

Proposals from contractors / vendors will be received for L A N G FO R D - T U T T CLASSROOM AUDIO ENHANCEMENT RFP #26-206 by the Richmond County Board of Education, Augusta, Georgia, (herein after referred to as “Richmond County School System”, “RCSS” or “Owner”) at the address below until 3:00 P.M. local time, Wednesday, May 27, 2026

A Non-Mandatory Pre-Bid Conference will be held Tuesday, May 12, 2026 @ 10:00A.M. local time at Langford-Tutt Middle School, 3019 Walton Way, Augusta, GA 30909

Drawings, project manual and bidding documents on this work may be obtained at the Department of Maintenance and Facilities, Richmond County School System;2956 Mike Padgett Hwy; Augusta, Georgia 30901

(706) 737-7189.

Contract, if awarded, will be on a lump sum basis. No bid may be withdrawn for a period of thirty-five (35) days after time has been called on the date of opening.

The Richmond County Board of Education reserves the right to reject any and all bids and to waive technicalities and informalities.

Proposals shall be submitted and addressed to:

Dr. Malinda B. Cobb, Superintendent of Schools Richmond County Board of Education 864 Broad Street Augusta Georgia 30901 c/o Mr. Bobby Smith CPA, CFO

(706) 826-1000 Fax: (706) 826-4612

TO: Contractors of CLASSROOM AUDIO ENHANCEMENT

FROM: Richmond County Board of Education

DATE: April 24, 2026

SUBJECT: LANGFORD-TUTT CLASSROOM AUDIO ENHANCEMENT; RFP # 26-206

The contract documents contain all the provisions required for the execution of the project.

Information obtained from an officer, agent, or employee of the Owner Representative shall not affect the risk or obligations assumed by the contractor or relieve him from fulfilling any of the conditions of the contract.

A Non-Mandatory Pre-Bid Conference will be held Tuesday, May 12, 2026 @ 10:00A.M. local time at Langford-Tutt Middle School, 3019 Walton Way, Augusta, GA 30909

All applicable laws, ordinances, and the rules and regulations of all authorities having jurisdiction over execution of the project shall apply to the contract throughout.

STANDARD TERMS AND CONDITIONS

1) TIME AND PLACE: Bids will be received by the Richmond County Board of Education until 3:00 p.m. on Wednesday, May 27, 2026, at 864 Broad Street, Augusta, Georgia 30901.

2) LATE BIDS AND PROPOSALS: R e g a r d l e s s of cause, late bids and proposals will not be accepted and will automatically be disqualified from bid consideration. It shall be solely the contractor’s responsibility to ensure delivery at the designated office by the designated time.

Late bids and proposals will not be opened and may be returned to the contractor.

3) PROPOSAL FORM: Bids must be made on the required proposal form. All blank spaces for bid prices must be filled in with ink or typewritten and the proposal form must be fully completed and executed when submitted. Only one copy of the Proposal Form is required.

RICHMOND COUNTY SCHOOL SYSTEM MAINTENANCE & FACILITIES

APRIL 24, 2026 LANGFORD-TUTT CLASSSROOM AUDIO

ENHANCEMENT RFP#26-206

4) SEALED BID REQUIREMENT: Each bid must be submitted in a sealed envelope addressed to Dr. Malinda Cobb, Superintendent of Schools, Richmond County Board of Education, c/o Mr. Bobby Smith, CPA, CFO, 864 Broad Street, Augusta, GA 30901. Each bid must be plainly marked on the outside “CLASSROOM AUDIO ENHANCEMENT for LANGFORD-TUTT MIDDLE; RFP #26-206” and the envelope must bear on the outside the name and complete address of the vendor. If forwarded by mail, the sealed envelope containing the bid must be enclosed in another envelope addressed to Dr. Malinda B. Cobb, Superintendent of Schools, c/o Mr. Bobby A. Smith, Chief Financial Officer, Richmond County School System, 864 Broad Street, Augusta, Georgia 30901, RFP #26-206.

5) NOTE TO BIDDERS: Bidders must satisfy themselves of the accuracy of the estimate quantities in the bid schedule by a review of provided drawings and/or specifications including any addenda. After bids have been submitted, the bidder shall not assert that there was a misunderstanding concerning the quantities of work or of the nature of the work to be done.

Each bidder is responsible for inspecting the site and for reading and being thoroughly familiar with the contract documents. The failure or omission of any bidder to do any of the foregoing shall in no way relieve any bidder from any obligation in respect to his bid.

6) MANUFACTURER’S N A M E A N D M O D E L N U M B E R : Manufacturer’s name and product model numbers listed in these specifications shall be used to establish minimum quality and design features which are acceptable. Unless so specified, similar products of other reputable manufacturers will be acceptable, provided it is determined to the satisfaction of the Emergency Preparedness coordinator or his designated representative. The final determination shall rest solely with the Board of Education of Richmond County.

7) TECHNICAL DATA INFORMATION: If you are bidding a manufacturer or product other than specified, you must submit current technical data information on the item in order to qualify for bid consideration. Each sealed package containing the technical data information must bear the complete name and address of the submitting vendor. Sealed packages are to be mailed to: Dr. Malinda Cobb, Superintendent of Schools, c/o Mr. Bobby Smith, CPA, CFO, Richmond County School System, 864 Broad Street, Augusta, Georgia 30901, RFP#26-206.

Technical data to be submitted with your proposal.

8) MATERIAL SUPPLIERS: The successful bidder must supply the names and addresses of material suppliers when requested to do so by the Owner Representative.

9) CERTIFICATION: The Richmond County School System may make such investigations as he deems necessary to determine the ability of the bidder to perform the work and the bidder shall furnish the Owner Representative all such information and data for this purpose as it may request.

The School System reserves the right to reject any bid if the evidence submitted by or investigation of such bidder fails to satisfy the Board that such bidder is properly qualified to carry out the obligations of the agreement and to complete the work.

10) WARRANTY: The successful vendor will provide in writing to the Richmond County School System, marked to the attention of Mr. David R. Perry, Assistant Director of Planning and Construction, 2956 Mike Padgett Hwy., Augusta, Georgia 30906, a warranty to replace or repair at no expense to the Richmond County School System any or all items found to be defective in materials, workmanship or damage in shipment for a period of five (5) years from date of acceptance by the Richmond County School System.

11) INSURANCE: The contractor will be required to carry Workmen’s Compensation Insurance, Contractor’s Protective Liability Insurance, and Contractor’s Public Liability Insurance, Personal Injury, including death limits of $300,000 for each person and $500,000 for each accident; Property Damage limits of $100,000 for each accident and $300,000 for aggregate of operations.

Certificates of Insurance must be sent to the School System prior to commencement of work, with the Richmond County Board of Education to be named as additional insured on public liability insurance for personal injury and property damage.

12) REJECTION OF BIDS: The Richmond County School System reserves the right to reject, in whole or in part, any and all bids received, to waive technicalities, or to negotiate any term(s) or provision(s) of such bids as meet the requirements and specifications of this Project Manual, such rejection, waiver, or negotiation to be accomplished in any manner necessary to serve the best interests of the Richmond County School System. The Richmond County School System also reserves the right to be the sole judge of the suitability of any and all bids for use by the school system.

The Richmond County School System reserves the right to reject or otherwise disregard, in whole or in part, any ambiguous bids or bids which are uncertain as to terms or compliance with specifications.

A conditional or qualified bid is subject to rejection.

13) RIGHT TO RE-BID: T h e Richmond County Board of Education reserves the right to reject any and all bids. The right is reserved to reject any and all quotations, to omit any items called for or to accept the proposal deemed best for the School System.

14) NON-WITHDRAWAL PERIOD: Bids may not be withdrawn for a period of thirty-five

(35) days from date of bid opening.

15) STATE-MANDATED WALK AWAY PROVISION: In the event a contract is awarded for more than one year: 202-2-506 (b) (1) Pursuant to O.C.G.A. § 20-2-506, notwithstanding any other provision herein this contract shall terminate absolutely and without further obligation on behalf of the School System at the close of each calendar year in which it was executed and at the close of each successive calendar year for which it may be renewed provided thirty (30) days prior written notice is given by the School System to the vendor prior to the end of such calendar year.

In addition, this contract shall terminate immediately and absolutely at such time that appropriated and otherwise obligated funds are no longer available to satisfy the obligation of the School System under the contract.

This contract shall be deemed to obligate the School System for the sums payable during the calendar year the agreement was executed or in the event of a renewal by the School System for those sums payable at the end of any renewed calendar year.

The contract shall be deemed to have been automatically renewed for each applicable calendar year, not to exceed the initial term of contract, unless positive action is taken by the School System to terminate such contract herein as set forth.”

16) JURISDICTION AND VENUE: “This contract shall be governed and constructed in accordance with the laws of the State of Georgia, Richmond County. Venue and jurisdiction will be that of a court of competent jurisdiction in Richmond County, Georgia.

17) CANCELLATION: In the event at any time during the contract period the vendor cannot provide acceptable products or services, the Richmond County Board of Education reserves the right to make other temporary arrangements for the completion of this scope of work.

18) DUTY TO PROTECT: The Contractor (or Vendor) shall not knowingly send any employee, agent or subcontractor personnel who is a registered sex offender or who has been convicted of sexual abuse to any school building or school property when students are attending school or a school related activity.

The Contractor (or Vendor) shall make periodic criminal history record inquiries as authorized by O.C.G.A. §35-3-34, as now written, or here-after amended; or allowed by all or any other laws allowing such inquiry, to identify these persons who have been convicted of sexual abuse or any other act which would require such person to be entered into a national or state sexual offender registry.

For the purpose of this policy, the term periodic shall mean that the criminal history record inquiries shall be made current upon the awarding of a successful bid on contract and checked no less than annually during the duration of the contract. See ATTACHMENT “1” for Sex Offender Acknowledgement Form.

19) E-VERIFY: The Contractor agrees to comply with the requirements of A.R.S. § 41- 4401.

a. The Contractor warrants compliance with all Federal immigration laws and regulations relating to employees and warrants its compliance with Section A.R.S. § 23-214, Subsection A. (That subsection reads: “ After December 31,2007, every employer, after hiring an employee, shall verify the employment eligibility of the employee through the E-Verify program.)

b. A breach of a warranty regarding compliance with immigration laws and regulations shall be deemed a material breach of the contract and the Contractor may be subject to penalties up to and including termination of the contract.

c. The Owner Representative retains the legal right to inspect the papers of any employee who works on the contract to ensure that the Contractor or its subcontractor(s) is/are complying with the foregoing warranty under paragraph (a).

See ATTACHMENT “2” for E-Verify Affidavit Form.

20) SMOKE FREE ENVIRONMENT: Bidder shall post notice and prohibit employees from using or displaying tobacco products, including smokeless tobacco, and vape/electronic cigarettes while the employee is on duty at the assigned location. There shall be no use of any tobacco products on any property of the Richmond County School System.

21) AWARD METHOD: Contract will be awarded based on the lowest responsible and responsive bidder meeting specifications and the overall general value received. This may result in awards not made to the lowest bidder. for the number of systems listed. Each proposal will be evaluated on the following matrix scale.

SELECTION CRITERIA TOTAL POINTS AVAILABLE

Ease of Use Promotes Active User Participation 25 Proven Tenure/Track Record with Similar Size School Districts

Compatibility with Existing District Infrastructure

Costs of proposed services 20 Ability to Incorporate/Provide Additional Technologies

TOTAL POINTS 100

24) TIME OF THE ESSENCE: Failure of the successful vendor to perform contracted service or deliver the merchandise within the required time shall constitute a material breach of contract. If a breach occurs, the vendor may be responsible for any damages the school system incurs.

23) TAX EXEMPT: The Richmond County School System is exempt for State sales taxes. Bid prices shall exclude Federal or State taxes that can be eliminated in sales to public school systems in the state of Georgia.

24) QUESTIONS, REQUESTS FOR CLARIFICATION, OR INTERPRETATIONS REGARDING

THIS REQUEST FOR PROPOSAL: All communications concerning this request for proposal must be submitted in writing by electronic mail to:

Richmond County School System – Business Office Attn: Ms. Cecilia Perkins (706)826-1298 Email perkice@boe.richmond.k12.ga.us

Only written questions submitted by email will be accepted. No response other than what is written and distributed by the Business Office will be binding upon the Richmond County School System.

Originating departments may be called upon for clarification in their area of expertise at the discretion of the Business Office. Written responses to questions, requests for clarification, or interpretations will be furnished to all participating vendors.

All requests for clarification or interpretations must be submitted to the Business Office on or before the close of business May 19, 2026 @ 5:00 P.M.

25) ADDENDUMS: In the event an addendum becomes necessary, it will originate in the Business Office and will be distributed via the website www.rcobe.org/bids. Any addenda issued during the time of the request for proposal distribution should be acknowledged by the participating contractor and attached to their response form.

26) INSPECTION OF PUBLIC RECORDS: All information received from vendors shall be subject to inspection once the bid is awarded under Georgia Public Records Act.

mailto:perkice@boe.richmond.k12.ga.us http://www.rcobe.org/bids

GENERAL REQUIREMENTS

1. SUMMARY OF WORK at the following (1) location (units=classrooms)

a. Sixty (60) units Langford-Tutt Middle School; 3019 Walton Way; Augusta, GA 30909

PROVIDE ALL LABOR, EQUIPMENT AND MATERIAL TO INSTALL CLASSROOM

SOUND ENHANCEMENT SYSTEM. QUANTITIES SHOWN MAY CHANGE PENDING

BUDGETARY CONSTRAINTS.

b. A Non-Mandatory Pre-Bid Conference will be held Tuesday, May 12, 2026 @ 10:00A.M. local time at Langford-Tutt Middle School, 3019 Walton Way, Augusta, GA 30909

All work to be done AS PER EXISTING INDUSTRY STANDARDS, IN A TIMELY MANNER AND

IN ACCORDANCE WITH THE DRAWINGS, SPECIFICATIONS AND NOTES HEREIN PROVIDED

as prepared by the Department of Maintenance and Facilities, Richmond County School System, David R. Perry, Assistant Director of Planning and Construction, dated April 24,

2. SUBMITTALS:

a) Brand, Model Number, Technical Specifications of proposed equipment.

3. CONTRACTOR USE OF PREMISES:

a) Limit use of the premises to construction activities in areas indicated.

b) Allow for owner occupancy and use by the public.

c) Confine operations to areas within contract limits indicated. Portions of the site beyond areas in which CLASSROOM AUDIO ENHANCEMENT are indicated are not to be disturbed.

d) Keep driveways and entrances clear at all times.

e) Do not use these areas for parking or storage of materials

f) Schedule deliveries to eliminate requirements for storage of materials.

4. USE OF EXISTING BUILDING:

Maintain the existing building in a weather tight condition throughout work to be performed. The contractor shall repair damage caused by operations (such as damage to walls, door frames, floor, etc.). Take precautions as necessary to protect the building and occupants during the work period.

5. FULL OWNER OCCUPANCY:

a) The Owner may occupy the site and existing building during execution of work.

Contractor will cooperate with the Owner to minimize conflicts and facilitate Owner usage.

b) Work is to be performed in a manner so as not to interfere with the Owner’s operations. This means that some work may have to be performed over the weekend, at the contractor's expense.

6. TOBACCO USE:

There shall be no use of any tobacco or electronic cigarette products on property of the Richmond County School System.

7. SEX OFFENDER ACKNOWLEDGEMENT FORM: Complete ATTACHMENT “1” Sex

Offender Acknowledgement Form.

8. E-VERIFY: Complete ATTACHMENT “2” E-Verify Affidavit.

I. BACKGROUND:

We are currently seeking a qualified contractor to provide CLASSROOM AUDIO ENHANCEMENT SYSTEM at the following locations:

Langford- Tutt Middle School; 3019 Walton Way, Augusta, GA 30909

EQUIPMENT AND INSTALLATION METHODS MUST MEET THE APPROVAL OF THE

DISTRICT STAFF BEFORE ORDER IS ISSUED.

II. SCOPE AND SPECIFICATIONS (BASIS FOR DESIGN):

The procurement office, on behalf of the Richmond County Board of Education, would like to extend a formal offer to all qualified contractors according to the specifications indicated within this RFP. Please review carefully all sections of the RFP, including the Pre-Bid Meeting, along with the Closing Date and Time.

A Non-Mandatory Pre-Bid Conference will be held Tuesday, May 12, 2026 @ 10:00A.M. local time at Langford-Tutt Middle School, 3019 Walton Way, Augusta, GA 30909

• The work covered by this section of the specifications shall include all material, labor, and equipment to install a completed and operating system as described herein. The system shall be complete with all necessary materials, labor, and hardware specifically tailored for the installation.

• Any and all miscellaneous materials and labor that is not listed in the specification section that is required to provide a complete and operating system shall be provided as part of the scope of work for this installation.

• The work covered by this section shall be coordinated with any and all trades that are affected by the installation of this system. All work shall be complete and as required and specified elsewhere under these project specifications.

• All the actual required system components and cabling are not shown or specified as this carries between acceptable manufactures and suppliers. It shall be the responsibility of the contractor to obtain this information from the acceptable supplier and or manufacturer and include the cost of the same in their bid.

• Classroom speakers or audio systems with room wireless microphones shall be provided for each classroom.

III. SUBMITTAL REQUIREMENTS AND PROPOSAL FORMAT

A. Proposal Requirements

1. In addition to the requirements listed in other sections of this RFP, proposals shall be submitted by section as instructed below. The respondent agrees and shall comply with all provisions and specifications stated in this RFP unless otherwise stated in the Exceptions section. Any additional costs or factors to meet a specification or requirement must be noted in the Exceptions section. Failure to respond to these requirements may result in the proposal being considered non-responsive and not meeting the specifications of this RFP. Proposals that are deemed non-responsive or not meeting the specifications shall NOT be evaluated for consideration.

2. Executive Summary/Overview

a. Provide a brief profile of your company.

b. Provide the overall qualifications of your company to provide the services requested. Illustrate experience with projects of similar size and complexity.

c. A written summary of the understanding of the scope of work to be performed

(for every proposal/system being submitted).

d. Technical summary of the system proposed, including details about any “value add improvements” over and above the base requirements (for every proposal/system being submitted).

3. Pricing

a. Pricing spreadsheets in MS Excel 2020 or later, with the following columns:

i Quantities ii Part numbers (OEM part numbers for all manufacturer proposed line items, respondent part numbers for professional services only line items) iii Unit price iv Extended price

4. Contractor and System Requirements Include data sheets/cut sheets for all major hardware and software components being proposed.

5. Installation Methodology

a. Data collection

b. Developing design documents with an emphasis on modern configuration practices to leverage newer features

c. Testing, cuts, and go-lives.

6. Quality Control Plan Respondent(s) shall provide detailed company Quality Control procedures, examples of QC plans/results, and checklists, etc.

7. Support, Qualifications, and References

a. Qualifications narrative

b. Resumes of key team members that shall be assigned to District Name

c. Individual Certifications

d. Company Certifications, including partner levels and specializations.

e. Support Capabilities

f. References

8. Exceptions, Assumptions, and Clarifications Failure to include any exceptions, assumptions, or clarifications shall indicate that respondent agrees to all requirements, specifications, terms, and conditions in the

RFP.

9. Value-add to the District.

Describe any value-add that the Respondent offers to the District as a part of the respondent’s proposal. The District encourages Respondents to be creative and consider solutions or items that will highlight the Respondent's level of partnership and engagement to the Richmond County School System.

B. Alternate Proposals - In addition to the base proposal, Respondents who wish to submit an alternate proposal may do so. Alternate proposals shall clearly describe the proposed changes and include any price changes from the original base proposal. Alternate proposals shall be submitted on a separate document and/or thumb drive.

C. Submittal of Qualifications - Respondents shall submit experience and qualifications as described in the RFP. Additional information may be submitted as appropriate to describe the Respondent further and provide product capabilities.

D. Pricing - Provide a Pricing Summary showing model/part number, description, and quantity for all components proposed. Respondent shall provide this information in the pricing summary Microsoft Excel spreadsheet included. Successful contractors shall provide detailed unit pricing, extended pricing, and list pricing and include all required installation, training, and other service expenses. See the section “Proposal Requirements.”

E. Support After Installation (Exhibit IX)

1. How many service personnel trained in maintaining the proposed systems does Respondent employ in the District’s area? Please indicate the location closest to the District.

a. Trained Service Personnel: _____________________________________

b. Location: __________________________________________________________

2. Provide the address of Respondent’s service center(s) closest to the District:

Company: _______________________________________________________________________

Address: ________________________________________________________________________

Telephone Number: ___________________________________________________

F. Project Team

1. Provide resumes of key team members, including Project Manager, that will be assigned to the project (including previous projects, certifications, and number of years employed).

2. Provide proof of manufacturer’s certification for individuals listed above. All certifications must be current and valid.

3. See the section “Proposal Requirements.”

IV. SYSTEM REQUIREMENTS/EQUIPMENT

A. CLASSROOM SOUND AMPLIFICATION SYSTEM EQUIPMENT:

1. Provide Amplifier with ability to provide functions described above with performance as follows:

a. Audio Power: 30 watts RMS mains powered amplifier

b. Class D Amplifier

c. 1% percent THD across full frequency range of amplifier

d. Frequency Response: 20 Hz to 20 kHz

e. Signal-to-noise: >89dB.

f. Thermal and short circuited protected

2. Controls:

a. The primary control of the system shall be done through the teacher’s microphone.

b. The following functions shall be available.

i. Input Control for multi-media sources.

ii. Equalizer Controls

1. 5 Band Digital Equalizer

iii. Discreet Output volume controls for each input

3. Receiver:

1. The receiver shall provide the following functionality. These features shall be included on board the receiver and not require any external support to perform these functions.

a. Advanced Feedback Blocker

i. The system shall have the ability to actively control feedback. This shall be done via an analog circuit that provides up to five active filters to control specific frequencies,

ii. The Feedback Blocker shall also have the ability to lower the overall of the system by up to 6dB, during a user error situation where the overall system gain is manually turned up too high.

iii. The Feedback Blocker system shall automatically remove the filtering upon resolution of the user-initiated error condition.

B. TEACHER WIRELESS PENDANT MICROPHONE OR OWNER APPROVED EQUIPMENT:

1. Provide a body pack transmitter with performance as follows:

a. Integrated wireless microphone.

b. Internal charger circuit

c. USB-C Charging Port – shall be capable of being charged from a standard USB port

– including a port on a computer.

d. Power button functionality

e. Power on – turns the microphone on when microphone is off and button is pressed.

f. Mute – mutes the microphone when pressed and released once microphone is turned on.

g. Power Off – push and hold to turn power off.

C. STUDENT HANDHELD WIRELESS MICORPHPONE ANDTRANSMITTER

1. Integrated microphone

2. Internal charger circuit.

3. USB-C Charging Port – must be capable of being charged from a standard USB port – including a port on a computer.

D. CLASSROOM SPEAKER PERFORMANCE SPECIFICATIONS

a. 2’ x 2’ Lay in style speaker

b. Vented Enclosure

c. 8 Ohm Nominal, 50W Continuous Pink Noise

d. Sensitivity - 88 dB (1W/1M)

e. Frequency Response 70 Hz - 15 kHz (-10 dB) 100 Hz - 14 kHz +/-2 dB)

f. Speaker back can meet UL2043 criteria for plenum installation.

2. Or owner approved Equivalent.

Scope of Work

1. Provide all labor, equipment, and materials to provide and install classroom audio enhancement equipment in classrooms as indicated in the RFP.

2. All audio enhancement equipment shall be of current design standards to ensure compatibility with existing active presentation boards.

3. Contractor shall confirm existing “to remain” components functionality and compatibility pre-& post new equipment installation.

4. Any required allowances for repair of existing components shall be determined pre-new equipment installation and pre-demo of existing equipment.

5. Contractor shall provide additional support as outlined In Specification / Basis for Design.

6. Provide 1-year NDL (labor and material) warranty for the new classroom audio enhancement and peripheral systems. Prorated warranties are not allowed.

7. Dispose all debris properly. Care needs to be taken to protect surrounding areas and personnel from debris.

PART 3 – EXECUTION

3.1 INSTALLATION OF SOUND SYSTEMS:

A. Install each system shown as indicated, in accordance with equipment manufacturer's instructions, and with recognized industry practices, to ensure that system equipment complies with requirements. Comply with requirements of NEC and applicable portions of NECA's "Standard of Installation" practices.

B. Provide each individual classroom with an amplifier, teacher wireless pendant microphone (or Owner approved equivalent) with transmitter, hand-held microphone, speakers as required (minimum 4) and all cable necessary. Before rough-in, test each application for the number and location of speakers required.

Install speakers as required for complete coverage in all parts of the space.

Coordinate the number of speakers required with the reflected ceiling needs.

Provide all wiring as necessary per system requirements.

C. Coordinate with other electrical work, including cable/wire, raceways, electrical boxes and fittings, as appropriate.

D. Provide cover plates on all devices and boxes serving the Audio system to match other electrical system devices.

E. Provide attic stock for microphones (20%)

F. Provide attic stock for amplifiers (5%).

G. Amp to be located within 6’ from active board.

H. All above ceiling wire to be hung from structure using J hooks or owner approved equivalent.

I. All low voltage cabling in room to be enclosed in 1” white plastic wire mold mechanically fastened to substrate.

3.2 EQUIPMENT CHECKOUT:

A. Provide equipment checkout by a factory trained and authorized technician before energizing circuits. Make final connections under his direction.

3.3 TESTING:

A. Upon completion of installation of the system and after electrical circuitry has been energized, demonstrate capability and compliance with requirements.

3.4 WARRANTY:

A. The contractor shall warrant the equipment to be new and free from defects in material and workmanship, and will, within one year from date of installation.

3.5 TRAINING:

A. Provide training on the operation and maintenance of the audio system, at job site.

Illustrate utilization of all components, active panel, etc. and the interaction of the complete system.

END OF SECTION

JUNE 14, 2024 CLASSROOM AUDIO ENHANCEMENT for

LAMAR-MILLEDGE ELEMENTARY

RFP#26-206

Your qualifications will be evaluated based on the following General Requirements:

SELECTION CRITERIA TOTAL POINTS

AVAILABLE

1 Ease of Use Promotes Active User Participation 20 2 Proven Tenure/Track Record with Similar Size School

Districts

3 Compatibility with Existing District Infrastructure

4 Cost of proposed services 20 5 Ability to Incorporate/Provide Additional Technologies 20

TOTAL POINTS 100

SUBMITTAL COVER

RFP 26-206

TOTAL PRICE FOR TURNKEY PROJECT $_____________________________________________

**NOTE**

Please attach detailed specifications of your solution and your plans for implementation.

DATE:

COMPANY NAME:

ADDRESS:

PHONE NUMBER:

FAX NUMBER:

EMAIL ADDRESS:

PERSON SUBMITTING

RFP:

(Typed or Printed)

TITLE:

SIGNATURE:

SEALED PROPOSALS ARE DUE May 27, 2026 @ 3:00 P.M.

VENDOR/COMPANY NAME: _____________________________________________________

NAME: ______________________________________________________

EMAIL: ______________________________________________________

PHONE: ___________________________________________________

REFERENCES

Company Name:

Contact Name:

City and State:

___________________________________ and _____________

Phone Number:

ATTACHMENT #1

Sex Offender Acknowledgement Form

Read, sign and return this form to the Richmond County Board of Education The Contractor (or Vendor) shall not knowingly send any employee, agent or subcontractor personnel who is a registered sex offender or who has been convicted of sexual abuse to any school building or school property when students are attending school or a school related activity.

The Contractor (or Vendor) shall make periodic criminal history record inquiries as authorized by O.C.G.A. §35-3-34, as now written, or here-after amended; or allowed by all or any other laws allowing such inquiry, to identify these persons who have been convicted of sexual abuse or any other act which would require such person to be entered into a national or state sexual offender registry.

For the purpose of this policy, the term periodic shall mean that the criminal history record inquiries shall be made current upon the awarding of a successful RFP on contract and checked no less than annually during the duration of the contract.

Upon notification and acceptance of the RFP, the Contractor (or Vendor) shall certify to the Richmond County Board of Education that periodic criminal history record checks are made by the company for all employees and that to the best of the Contractor’s (or Vendor) knowledge it has no employee or agent who has been convicted of a sex offense or who is a registered sex offender, who will be assigned to any school building or school property while students are attending school or a school related activity.

I have read and understand the above Richmond County Board of Education Policy regarding my or my company’s obligation as a contractor (or vendor). I further acknowledge that the failure to comply with the requirements to identify a sex offender, to comply with any part of this policy, to assign a sex offender to any school building or school property while students are attending school or a school related activity will constitute a breach of the contract.

Contractor (or Vendor) signature Date signed

Witness signature Date signed

ATTACHMENT #2

E-VERIFY AFFIDAVIT under O.C.G.A. § 13-10-91(b)(4) Read, fill out and return this form to the Richmond County School System

By executing this affidavit, the undersigned Contractor verifies its compliance with Immigration Reform and Control Act of 1986 (IRCA), Pub. L. 99-603, stating affirmatively that the individual firm or corporation which is engaged in services on behalf of the Richmond County School System has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established by federal law and regulation. Furthermore, the undersigned Contractor will continue to use the federal work authorization program throughout the contract period.

Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number: _________________________________________________

Date of Authorization: _________________________________________________

Name of Project: CLASSROOM AUDIO ENHANCEMENT

Solicitation Number (if applicable): RFP 26-206

Name of Public Employer: Richmond County School System

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ________, _______, 202___ in _________________(city)________(state)

Signature of Authorized Officer or Agent

Printed name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ________ DAY OF ______________, 202_____.

NOTARY PUBLIC

My Commission Expires: ____________________________________