Lamps-Lodge Room Furnishings-Various Parks

The Commonwealth of Kentucky Department of Parks issued Request for Bids (RFB 758 2000000514) for the procurement of decorative lamps and lodge room furnishings across six state parks: Barren River Lake, Natural Bridge, Carter Caves, Rough River, Jenny Wiley, and General Butler State Resort Parks. The solicitation encompasses 13 line items totaling 558 individual hospitality-grade lamps, including double and single nightstand lamps, desk lamps, table lamps, and floor lamps with standardized specifications including brushed steel or satin nickel finishes, white linen fabric shades, integrated electrical outlets, and USB ports in the bases. Bidders were permitted to propose approved equal alternatives subject to approval by Kentucky Department of Parks interior designers, with approved brands including Medallion, Dolan Hospitality, Lamps Plus Hospitality, and Papila Design. The original RFB was issued on March 4, 2020, with a written questions deadline of March 11, 2020 at 4:30 PM ET; the bid closing date was extended through multiple addenda, ultimately closing on April 9, 2020 at 1:30 PM. Bidders were required to submit sealed responses either by hardcopy mail to the Office of Procurement Services or through electronic submission via the Kentucky Vendor Self Service platform, with all pricing to remain valid for a minimum of 60 calendar days following the bid due date. Award will be made by line item, allowing vendors to bid on items they are capable of supplying, with evaluation based on best value methodology allocating 900 points to total cost offer and 100 points to delivery performance, with delivery time specified in working days and vendors incurring one percent daily deductions from invoice amounts for each day delivery is delayed beyond the contracted date.

The solicitation included reciprocal preference for Kentucky resident bidders and preferential consideration for qualified bidders, including Kentucky Correctional Industries, Kentucky Industries for the Blind, and nonprofit agencies for individuals with severe disabilities, receiving preferences equal to 20 or 15 percent of maximum points respectively. Bidders claiming resident bidder status were required to demonstrate authorization to transact business in Kentucky, filing of Kentucky income taxes and unemployment insurance fund payments during the one-year period prior to the contract advertisement date, and maintenance of an active Kentucky workers' compensation policy throughout that period. All bidders were required to complete mandatory submissions including the Kentucky Tax Registration Application Revenue Form 10A100, certificate of authority for out-of-state bidders, required affidavits addressing campaign finance law compliance, tax registration, and boycott prohibitions, and supporting literature for any alternate brands or specifications claimed as equal. Prices were to be quoted F.O.B. Destination Freight Prepaid and Allowed, exclusive of federal excise taxes and Kentucky sales or use taxes, with all shipments directed to Barren River Lake State Resort Park in Lucas, Kentucky, and billing to the Parks Purchasing Division in Frankfort. The solicitation documentation does not specify the total contract value or budget range; however, the document notes that the Commonwealth may cancel the RFB if responses exceed available funding. All inquiries regarding the solicitation were to be directed to Richard Mize at 502-564-6521.