Lamps and Light Bulbs

The City of Dallas Building Services Department is soliciting bids for a 36-month Indefinite Delivery/Indefinite Quantity (ID/IQ) master agreement for lamps and light bulbs, extending citywide across all municipal departments. The procurement will establish a contract for as-needed purchases of lighting products, with bidders required to have at least one year of established business experience in supplying lamps or similar items. Successful vendors must submit three professional references and provide comprehensive catalog lists with detailed product specifications, including stock numbers, colors, sizes, and prices. Evaluation criteria will focus on percentage discounts off manufacturers' most recent catalog price lists, with bidders required to bid all lines within a group to be considered responsive. The solicitation (RFB No. BL26-00029309) requires electronic bid submission through the City's Bonfire portal by January 30, 2026, and mandates a $100.00 bid security. Bidders must meet industry standards established by brands like General Electric, Sylvania, and Philips, with mandatory delivery requirements of five working days for standard orders and 24-hour turnaround for emergency requests.

The procurement appears to have potential opportunities for local and disadvantaged businesses, with a Team Make-Up and Local Workforce Form included that allows bidders to document subcontractor participation and local workforce composition. While participation is voluntary unless specific federal DBE or state HUB requirements apply, the form suggests the City encourages diverse vendor engagement. Bidders must provide detailed information about their team structure, including subcontractor addresses, scope of work, and participation percentages. Although specific budget ranges are not explicitly stated, the solicitation indicates that actual quantities may fluctuate significantly from estimated expenditures, providing flexibility for vendors. The contract will be awarded to the lowest responsive and responsible bidder, with the City reserving the right to reject any or all bids and to award by line, group, or in its entirety. Pricing submitted must remain firm for 180 days after bid opening, and the City will utilize Electronic Funds Transfer (EFT) for payments, with invoices processed within 30 days of receipt.