Laboratory waste removal

The West Virginia Department of Agriculture, on behalf of Harrison County, is soliciting quotations for laboratory waste removal and disposal services through Agency Request for Quote (ARFQ) 1400 AGR2400000028, with a closing date of March 29, 2024, at 11:30 a.m. The procurement seeks a qualified vendor to provide quarterly hazardous waste disposal services, including the removal and proper disposal of Class 6.1 chemicals (37.5 gallons), acid liquids (37.5 gallons), flammable liquids (75 gallons), organic acid liquids (14 gallons), alkaline liquids (14 gallons), and oxidizers (5 gallons) on a quarterly collection schedule. The selected vendor must possess comprehensive hazardous waste management capabilities, including onsite chemical characterization of unknown materials, waste profile establishment, and certificates of destruction within 90 days of removal. Key personnel requirements mandate that all drivers hold Commercial Driver's Licenses with hazardous waste endorsements and that employees maintain 40-hour hazardous waste worker certifications with annual eight-hour refresher training. The vendor must be a licensed, fully insured hazardous waste broker and transporter in good standing with all federal, state, and local regulatory bodies, and must provide all necessary personal protective equipment, waste handling and segregation materials, and emergency response equipment. Pricing must be submitted using the prescribed Exhibit A pricing form with unit prices and extended amounts for nine line items covering chemical disposal, transportation, supplies, manifest and profiling fees, along with proof of insurance and completion of the Terms and Conditions document; the contract will be awarded to the vendor providing services at the lowest overall total cost, with payment made quarterly in arrears upon invoice for services performed and accepted.

The solicitation documents do not identify specific set-aside designations, disadvantaged business enterprise requirements, or restrictions on vendor types, suggesting the opportunity is open to all qualified vendors meeting the technical and operational specifications. No incumbent vendors or current contractors are identified in the solicitation materials, indicating this represents a new procurement or contract award process. The documents do not reference any existing infrastructure, technology systems, or integration requirements beyond the standard electronic bid submission through wvOASIS or sealed bid submission procedures. The solicitation does not explicitly state a budget range or award value; however, the quarterly waste volumes specified and the requirement for comprehensive hazardous waste management services including transportation, labor, and profiling suggest a moderate-value contract reflecting the typical costs associated with quarterly industrial waste removal operations. Interested vendors should direct inquiries to Laryssa D Hoskins at the West Virginia Department of Agricultural Services at 304-558-2221 or lhoskins@wvda.us, and must submit all required documentation electronically or in sealed format by the March 29, 2024, deadline.