Laboratory Testing Services Re-Bid

The City of Palm Bay is requesting bids for laboratory testing and related professional services to comply with Florida Department of Environmental Protection and Environmental Protection Agency regulations, with bids due October 6, 2026 at 10:00 a.m. under ITB 50-ITB-26. No set-aside or preference program restricts bidding, though a drug-free workplace program certification provides a competitive preference when bids are otherwise equal in price, quality, and service.

The scope encompasses comprehensive laboratory testing across water analysis (including deep injection well monitoring, drinking water parameters, VOC analysis, PFAS testing, and distribution system monitoring), wastewater testing at north and south regional treatment plants (influent/effluent, biosolids, and reclaim water analysis), industrial pretreatment monitoring at four facilities and significant industrial users, and courier and sampling services. Testing must utilize EPA-approved analytical methods and Standard Methods protocols. The City collects samples; the contractor handles courier pickup, transportation, analysis, and data reporting. Subcontracting of laboratory work is prohibited without case-by-case pre-approval. Bidders must submit a minimum of three references and demonstrate current experience with similar services. The bid form itemizes 23 service categories with estimated annual quantities ranging from 1 to 1,500 samples depending on test type and frequency. Bidders enter unit pricing only; extended prices and totals calculate automatically.

Historical annual spending ranges from $65,665 to $95,438. The contract term is twelve months with options for four additional twelve-month renewal periods by mutual agreement, up to sixty months total. Annual price adjustments in years two through five are limited to the Consumer Price Index rate and require written justification and Chief Procurement Officer approval. The incumbent contractor is Advanced Environmental Laboratories, Inc., with Eurofins Environmental Testing Southeast, LLC as secondary contractor. Contractors with 25 or more employees must comply with E-Verify employment eligibility verification. Bidders must certify non-involvement with the Discriminatory Vendor List, Convicted Vendor List, and Scrutinized Companies lists. Bids remain irrevocable for ninety days following opening. Addendum 1 (posted August 26) clarifies analyte lists, approves alternative EPA methods for specified analyses, and corrects bid form matrix designations; Addendum 2 (posted August 26) updates the bid due date to October 6, 2026 at 10:00 a.m. and bid opening to 11:00 a.m.