Laboratory Instrument Maintenance & Repair Services for Agilent GCMS

The Washington State Department of Ecology is seeking a Laboratory Instrument Maintenance and Repair Services contract for Gas Chromatography/Mass Spectrometry (GC/MS) instruments at the Manchester Environmental Laboratory (MEL). The procurement covers preventative maintenance and repair services for four specific instrument sets: 7of9, Vulcan, Max, and Agent, each comprising multiple components including gas chromatographs, mass spectrometers, and auto samplers. Bidders must demonstrate a minimum of 5 years of experience servicing GC/MS instruments and provide unlimited telephone technical support during business hours, with onsite service visits required within 72 hours. The bid evaluation will be based on a points system: 55 points for cost, 25 points for onsite response time, and 20 points for direct employment of field service engineers. The contract performance period is from July 1, 2025, through June 30, 2027, with bids due on Thursday, May 29, 2025, at 5:00 PM PDT. Proposals must be submitted electronically via email to Procurement Coordinator Deborah Clark, and bidders are encouraged to continuously check the Washington Electronic Business Solution (WEBS) for potential amendments.

The solicitation encourages participation from minority and women-owned businesses and includes provisions for workers' rights and nondiscrimination. Bidders must complete various certifications, including wage laws and workers' rights certifications. The state reserves the right to award the contract on an all-or-nothing basis and will bill the successful vendor every six months, starting July 1, 2025. While no specific budget range is explicitly stated, the comprehensive nature of the maintenance contract suggests a significant investment in maintaining critical environmental analysis instrumentation. The contract covers four sophisticated GC/MS instrument sets, each with multiple components, indicating a potential substantial service contract value. No incumbent vendors are identified in the documentation, and the solicitation appears to be seeking a new service provider for ongoing laboratory instrument maintenance and support.