KYPCIS Catering Bowling Green KY

The Commonwealth of Kentucky Department of Criminal Justice Training is seeking catering services for a Post Critical Incident Seminar (PCIS) to be held in Bowling Green, Kentucky from October 31 through November 3, 2021. The procurement is a Request for Quotation (RFQ) for comprehensive catering services including lunches, dinners, snacks, beverages, and paper supplies for an event at Hillvue Heights Church. The catering vendor must provide all necessary items, equipment, and supplies, with the hosting venue supplying only tables and chairs. Evaluation will be conducted using a 1,000-point scoring system, with 800 points allocated to price and 200 points to logistics, which includes vendor location within 45 miles of the venue, proper licensing, ability to accommodate last-minute requests, and capability to address dietary requirements and food allergies. The RFQ was issued on July 26, 2021, with responses due by close of business on August 4, 2021, and no formal bidders' conference or site visit is planned.

Kentucky provides several preferences and set-aside opportunities for bidders, including reciprocal preference for Kentucky resident bidders and additional preference points for Kentucky Correctional Industries and certified nonprofit agencies. Vendors must submit a notarized affidavit certifying compliance with various state statutes, including campaign finance laws, tax obligations, and trade restrictions. The contract is subject to the Kentucky Model Procurement Code, with a maximum service cost not to exceed $9,500.00 per fiscal year. Successful bidders must possess proper catering and food service licenses and be prepared to accommodate COVID-19 guidelines through self-serve buffet style or individually packaged meal options. Payment will be processed within thirty working days after receipt of an approved invoice, and the contract is a one-time service with no renewal options.