KY USAR FirstLook FL360 Long Range Kit

The Commonwealth of Kentucky Finance and Administration Cabinet, Department of Military Affairs, Division of Emergency Management (Kentucky Emergency Management/KYEM) is issuing a Request for Bid (RFB 758 2500000443) for the procurement of FirstLook FL360 Urban Search and Rescue Long Range Kits with no acceptable alternatives. The solicitation, issued on January 28, 2025, seeks specialized camera equipment intended for two-person teams conducting search and rescue operations in collapsed structures and disaster scenarios. Each kit includes a 360-degree spherical imaging camera with wireless and wired capabilities, high-definition streaming, two-way audio, GPS/mapping, and interactive recording capabilities, along with a 10.1-inch Samsung Tab Active Pro tablet with accessories including a hard case, pole mount, headset, and battery compartment tools. The equipment will be delivered to KY US&R located at 5751 Briar Hill Road, Building 15A, Lexington, Kentucky 40516, with billing directed to DMA at 100 Minuteman Parkway, Building 110, Frankfort, Kentucky 40601. The bid closing date is February 14, 2025, at 1:30 PM EST, with vendor written questions due February 4, 2025, at 10:00 AM EST. Award will be determined using a best value ranking approach with pricing weighted at 95 points and warranty at 5 points, with the lowest bidder receiving maximum price points and warranty scored similarly, with the longest warranty period receiving maximum points. All bids must be submitted electronically through the Commonwealth's eProcurement system, with vendors required to be registered in the Vendor Self Service System at least 24-48 hours prior to submission, and all proposed pricing must remain valid for a minimum of 60 calendar days after the bid due date.

The resulting contract will be structured as a Master Agreement for an initial one-year period with four optional one-year renewal periods, subject to written approval by all parties and potential renegotiation of terms. The solicitation applies reciprocal preference for Kentucky resident bidders and preferences for qualified bidders, including Kentucky Correctional Industries (20 percent preference) and qualified nonprofit entities serving individuals with severe disabilities (15 percent preference), as defined in KRS 45A.490-494 and 200 KAR 5:410. Prior to award, bidders must submit required affidavits certifying compliance with Kentucky campaign finance laws and resident bidder status, along with proof of Commercial General Liability Insurance ($1,000,000 per occurrence/$2,000,000 aggregate), Automobile Liability Insurance ($1,000,000 combined single limit) for delivery, and Professional Liability Insurance ($1,000,000 per claim). All quotations shall be F.O.B. Destination Freight Prepaid and Allowed, exclusive of federal excise tax and Kentucky sales or use tax, with price increases prohibited during the first 12 months and subsequent increases requiring written justification based on industry-wide changes. The solicitation specifies an estimated annual purchase quantity of six kits, with pricing requested on a per-unit basis; however, no specific budget range or award value is disclosed in the available documentation. The Commonwealth reserves the right to cancel the RFB if responses exceed available funding.