Kodak Writer Upgrade and Maintenance

The Illinois Secretary of State is soliciting bids from qualified vendors to provide on-site hardware maintenance on seven Kodak archive writers and to perform Win10 software upgrades, software configuration, software training, completion of preventative maintenance, and calibration on each Kodak archive writer. The initial contract term is from the date of execution through June 30, 2022, with the option to renew for up to three additional 12-month terms. Bids are due by June 9, 2021 at 2:00pm. The award will be made to the responsive and responsible bidder with the lowest total cost, including renewal terms. The solicitation provides detailed specifications for the required services, including response time requirements, preventative maintenance tasks, and the use of only manufacturer-approved parts. Pricing must be submitted in a specific format and is estimated, not firm.

The solicitation does not indicate any set-aside designations or restrictions on the types of organizations that can respond. There is no small business, minority-owned, women-owned, or veteran-owned business participation requirement indicated. The contract was previously awarded to Datamation Imagine Services for $197,444.00 over an initial 13-month term, with options to renew for up to 36 additional months. No other information is provided on incumbent vendors or existing infrastructure requirements.