Notice of Award For 21IT023066.pdf
PDF 257 KB Posted
- Attached to
- Kodak Writer Upgrade and Maintenance
- Solicitation number
- 21-350SOS-SOS35-B-22679
- Issued by
- St. Clair County, Illinois
About this file
This document is a Notice of Award for a state contract solicited by the Illinois Secretary of State. The contract is for the annual hardware maintenance and software upgrades, configuration, training, and preventative maintenance of seven Kodak archive writers. The contract was awarded to Datamation Imagine Services for $197,444.00 over an initial 13-month term, with options to renew for up to 36 additional months. One bidder responded to the Invitation for Bid, and the contract was awarded to the lowest responsive and responsible bidder.
The contract pricing includes $2,756.00 for the initial period through June 30, 2021, $48,672.00 for year two from July 1, 2021 to June 30, 2022, and $48,672.00 per year for any renewals. The vendor is required to register with the Secretary of State and the Board of Elections. No information is provided on Business Enterprise Program or Veteran's Business Program utilization requirements.
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| File | Type | Posted |
|---|---|---|
| 21IT023066 IFB document final.docx | DOCX document |
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Text version
Notice of Award Form
V.19.3 Page 1 of 2
Agency and Awarded Vendor Information
*Description: Kodak Writer Upgrade and Maintenance
*Bid Number: 21-350SOS-SOS35-B-22679 *Agency: Illinois Secretary of State
*Vendor Selected for Award: Datamation Imagine Services
*Line Item Description: Annual cost of hardware maintenance for Kodak archive writers and software upgrades, configuration, training and preventative maintenance
*Award Amount: 197,444.00 *Length of Initial Term: 13 months *Length of available renewal options: 36 months
Farm Leases and Concessions
Value to the State:
Estimated Financial Return to the State for the Life of the Contract (Includes Renewals)
Value to the Vendor:
Estimated Gross Revenue to the Vendor for the Life of the Contract (Includes Renewals)
Business Enterprise Program/Veterans Business Program
% of BEP Per Utilization Plan: % of VBP Per Utilization Plan:
Other:
Unsuccessful Bidder(s)
*Number of Responding Bidders: 1 *Number of Unsuccessful Bidder(s) 0 *Number of Awarded Bidder(s): 1
Bidder(s)/Offeror(s) Not Selected:
Agency Contact
Contact Name: Kelly Mehring Telephone Number: 217-558-3744
Email Address: kmehring@ilsos.gov Fax Number:
Street Address: 501 S. 2nd St, Room 116 City: Springfield
State: IL Zip Code: 62756
V.19.3 Page 2 of 2
SPO Written Determination for Contract Award Decision
General - Applies to Split Awards, Award to Other than Lowest Responsible and Responsive Bidder. The Rationale described by the purchasing agency in the recommendation to award seems reasonable, and serves as the basis for the contract decision.
Invitation for Bid - The contract was procured through the Invitation for Bid Process, and the contract has been awarded to the lowest priced responsive and responsible bidder.
Request for Proposal - Based on factors set forth in the Request for Proposal, the contract has been awarded to the offeror whose proposal is most advantageous to the State.
Renewal - The contract is a renewal in accordance with the terms of the existing contract. The award decision is based on justification presented by the purchasing agency's justification.
Comments: Year 1: (including upgrade/calibration) from execution to 6/30/21 $2,756.00. Year 2: 7/1/21-6/30/22 $48,672.00. Year 1, 2 and 3 renewals: $48,672.00/year
Other: registration with SOS and BOE.
Explanation of other terms:
SPO Signature: Date: Jun 10, 2021
V.19.3 Page of Agency and Awarded Vendor Information Farm Leases and Concessions Estimated Financial Return to the State for the Life of the Contract (Includes Renewals) Estimated Gross Revenue to the Vendor for the Life of the Contract (Includes Renewals) Business Enterprise Program/Veterans Business Program Unsuccessful Bidder(s) Bidder(s)/Offeror(s) Not Selected:
Agency Contact SPO Written Determination for Contract Award Decision 11.0.0.20130303.1.892433.887364
| CurrentPage: |
| PageCount: |
| DESCRIPTION: Kodak Writer Upgrade and Maintenance |
| BIDNUMBER: 21-350SOS-SOS35-B-22679 |
| AGENCY: Illinois Secretary of State |
| VENDORSELECTED: Datamation Imagine Services |
| LINEITEMDESCRIPTION: Annual cost of hardware maintenance for Kodak archive writers and software upgrades, configuration, training and preventative maintenance |
| AWARDAMOUNT: 197,444.00 |
| LENGTHINITIALTERM: 13 months |
| NMBROFRENEWALS: 36 months |
| VALUETOSTATE: |
| VALUETOVENDOR: |
| PERCENTBEPUPLAN: |
| PERCENTVBPUPLAN: |
| OTHER: |
| NoRespBidders: 1 |
| NoUnsuccessfulBidders: 0 |
| NumberAward: 1 |
| BdOffInfo: |
| ContactName: Kelly Mehring |
| PhoneNumber: 217-558-3744 |
| EmailAddress: kmehring@ilsos.gov |
| FaxNumber: |
| Streetaddress: 501 S. 2nd St, Room 116 |
| City: Springfield |
| State: IL |
| ZipCode: 62756 |
| CheckBox1: 0 |
| CheckBox2: 1 |
| CheckBox3: 0 |
| CheckBox5: 0 |
| TextField1: Year 1: (including upgrade/calibration) from execution to 6/30/21 $2,756.00. Year 2: 7/1/21-6/30/22 $48,672.00. Year 1, 2 and 3 renewals: $48,672.00/year |
| TextField2: registration with SOS and BOE. |
| TextField3: |
| SignatureField1: |
| DateField1: 2021-06-10 |
File details come from the government source that posted it. Updated .