Kodak i4600/i4650 Maintenance Kits

The Illinois Secretary of State issued a Request for Quote on May 13, 2026, for Kodak i4600/i4650 Production Scanner Maintenance Kits, specifically seeking 31 units of Kodak Alaris One Year Care Kits (Item# 1165950) with a bid due date of May 21, 2026. The procurement encompasses maintenance coverage for production-grade scanning equipment currently deployed across multiple Illinois state agencies and facilities, including the Department of Revenue, Information Technology, Driver Services, Archives, Personnel, Accounting, and Business Services divisions. Deliverables include one-year comprehensive care packages for the specified scanner equipment, with delivery required on a FOB Destination basis to 501 South 2nd Street, Room 574, Howlett Building, Springfield, Illinois 62756. The initial contract term runs from July 1, 2026, through June 30, 2027, with the State retaining renewal options for up to two additional years, not to exceed a total contract term of ten years. Award will be made to the responsive and responsible bidder submitting the lowest total price, with all shipping costs included in the pricing submission. Bidders must maintain standard commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, auto liability insurance of $1,000,000 per occurrence, and workers' compensation insurance as required by law, and must complete Standard Illinois Certifications covering ethics, compliance with state and federal law, tax obligations, and various eligibility requirements.

The solicitation contains no specific set-aside designations or restrictions limiting eligible bidders to disadvantaged or minority-owned enterprises, allowing any responsive and responsible vendor to submit bids. No incumbent vendor is referenced in the procurement documents, and no preference is given for incumbent considerations. The inventory tracking document identifies 38 total Kodak i4600 and i4650 scanners currently deployed across state facilities in Springfield and Chicago, serving critical operational functions in revenue processing, driver services records management, and records archival; the 31-unit maintenance kit procurement aligns with this existing infrastructure. Vendors should contact the Illinois Department of Labor at 217-782-6206 regarding potential prevailing wage requirements, though no federal funding is noted for this procurement. Bids may be submitted via email to the solicitation contact, Dave Littrell, or through BidBuy, with invoices to be submitted to ITFISCAL@ILSOS.GOV upon contract completion. The contract value is determined solely by the lowest responsive and responsible bid submitted, with pricing required for both the initial term and any renewal years on separate pricing lines.